Administrator, HR - DC Payroll Admin

General Purpose

Responsible for all aspects of DC payroll (paperwork to pay‑sheet processing), Kronos timeclock maintenance, development and statistical reporting from the Kronos timeclock and the People Soft system. Responsible for regular auditing and reporting.

• Utilizes thorough knowledge of payroll as it relates to the distribution centers to manage all aspects of payroll, including new hires, maintenance of associates payroll records, separations, and payroll processing. Responsible for following Sarbanes/Oxley compliance regulations required of the payroll process. Provide payroll training to the DC Payroll Assistant to ensure a back‑up is available. Ensure annual/bi‑annual Focal Review increases are entered accurately into Kronos.
  
  Ensures the Blue Chip data is provided to agency and Corporate Payroll as required.
• Provide daily, weekly and monthly reports timely to all parties required.
• Daily reports:
  Exception reports to clear missed punches in Kronos, missing hours to finance by 9:00am daily.
• Weekly/Monthly reports:
  Ensures the accuracy of associate data through frequent cross referencing between the systems listed above.
• Updates Kronos department listing - Excel spreadsheet and ensures that updates are made accordingly in Kronos and People Soft.
• Assists DC production staff with their questions regarding payroll, attendance tracking and personnel policy as it relates to the two.
• Responsible for Kronos timekeeping system maintenance, functioning as the subject matter expert on all timeclock matters. Update missed punches, PTO time off, transfers, change of status, W-4 updates, new hires, Direct Deposits, etc. Interface Kronos bi‑weekly payroll information to People Soft for payroll processing.
• Conduct audits to validate accuracy of work prior to payroll closure.
• Process terminations and request off‑cycle requests for all Non‑Exempt staff.
• Maintain Kronos dept. listing.
• Compile and submit Exempt Blue Chip and Supervisor Saturday Worked bonus files.
• Provide accurate and friendly customer service by answering associates' payroll questions at the payroll window.
• Execute the operational aspects of Time & Attendance including processing absence reporting, NCNS, LOA, audits, etc.
• Research and analyze stored data to resolve associate and operational management inquiries related to LOA, absence reporting, occurrence count, etc.
• Enforce DC's attendance policy through preparation and tracking of attendance correctives including separations due to attendance.
• Process absence reporting to maintain compliancy with business procedures as related to COVID laws and regulations.

• Communicates Effectively
• Ensures Accountability & Execution
• Collaboration
• Business Acumen
• Leading by Example
• Plans, Aligns & Prioritizes

• 1-3 years payroll and/or time keeping experience
• Degree Preferred
• Must be able to adapt to multiple demands, shifting priorities and possess a sense of urgency.
• Knowledge of Microsoft Excel and Word
• 10 key by touch

Job requires ability to work in an office environment, primarily on a computer. Requires sitting, standing, walking, hearing, talking on the telephone, attending in‑person meetings, typing, and working with paper/files, etc. Consistent timeliness and regular attendance. Vision requirements:
Ability to see information in print and/or electronically. This role requires full‑time in‑office presence, including to engage in in‑person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback.

None

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all‑inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.