Pool - Administrative Assistant

Minimum Qualifications

• High School Diploma or GED Certificate
• Associates’ Degree in Business Administration or Office Administration
• 3-5 years’ Administrative experience
• 3-5 years’ experience in Computer Systems
• Proficient in MS Office Suite (Word, Excel, Access, PowerPoint, Project Management, and Outlook)
• Requires a Valid Driver’s License (subject to motor vehicle review)

• Provides confidential administrative support to the Manager.
• Tracks and monitors status of special projects or assignments on an ongoing basis.
• Tracks and monitors budgets and provides an accurate report to the District Manager and Management.
• Composes letters and memorandums from dictation, verbal direction or from knowledge of company policy or procedures.
• Plans and coordinates the development and maintenance of such activities as forms control, control procedures, efficiency of intra-company communications, office equipment controls, and clerical work standards.
• Supervises the investigation of existing and proposed administrative systems and procedures; makes recommendations directed toward simplification and improvements, and plans and coordinates their implementation.
• Assists in establishing quality levels and standards of secretarial and clerical functions within the division.
• Researches information, compiles statistics, gathers and computes various data.
• Screens visitors, telephone calls, incoming mail, publications and other correspondence. Answers inquiries on procedures and policies relating to departmental functions.
• Disseminates work to clerical staff, establishes priorities and resolves problems relating to the day-to-day operations.
• Coordinates processing of paperwork and records changes among several departments.
• Collects information needed by supervisor for conference and reports.
• Meets with department heads regarding clerical needs and provides counsel regarding scope and process of project requests.
• Resolves routine problems in work area.
• Proofs and edits work of others.
• Makes arrangements for meetings and coordinates facilities.
• Performs other related duties as assigned or requested.

Navajo Preference

Navajo Veteran Preference

This institution is an equal opportunity provider and employer.