School Secretary- School

School Office Assistant

To contribute to effective school and public relations by prompt and courteous handling of all inquiries and visitors; to help increase the efficiency in the performance of tasks; to support the Office Manager to ensure the school runs smoothly.

Responsibilities & Duties:

• Process all phone traffic for the school office.
• Assist families with the registration of students.
• Perform duplication and copying procedures as directed.
• Enter student/family data into school data base.
• Keyboard, filing, 10 key calculator and related office duties.
• Assist teachers and support staff with student and family files.
• Assist guest teachers with student lists, school schedules and related information.
• Assist Office Manager with all accounting matters of the school.
• Assist Office Manager with all student information related matters.
• Perform other duties as assigned by the Principal.

Qualifications &

Experience:

• High School Diploma or GED
• Computer competent in word processing, spread sheet and data base.
• Exhibit excellent communication skills, both orally and written.
• Excellent interpersonal skills when dealing with the public, staff and students.
• Ability to work cooperatively with office personnel and staff.
• Maintain confidentiality of student and personnel records.
• Bilingual Preferred.

Essential Duties:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language

Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Able to communicate effectively with staff, students, and community members.

Reasoning Ability:

Ability to carry out instructions furnished in written, oral, or diagram form. Ability to address problems involving several concrete variables in standardized situations.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear, to use hands to finger, handle or feel objects or controls and use a keyboard or keypad. The employee occasionally is required to reach with hands and arms. The employee is frequently required to stand and walk or sit. The employee must regularly lift and/or move up to ten pounds and occasionally lift and/or move up to twenty-five pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus and monitor students on the periphery.

Work Environment:

The employee regularly works indoors. The noise level in the work environment is usually moderate.

Terms of Employment:

Level 3 on Board approved $15.52- $16.38 per hour  Support Staff Wage Schedule 10 month position (172 Days) 7.5 hours/day, Monday-Thursday and 4 hours on designated Friday.  Work Calendar Sick/Personal Leave