Med Staff Services Administrative Assistant Part Time at Banner Health Arizona Job Buckeye area,Arizona USA,Administrative/Clerical

Primary City/State:
Glendale, Arizona Department Name:
Medical Staff Svcs-Hosp

Work Shift:

Day Job Category:
Administrative Services Find your path in health care. We want to change the lives of those in our care - and the people who choose to take on this challenge. If you're ready to change lives, we want to hear from you. The administrative assistant will be responsible for monitoring physician, PA, and NP expiring licenses and life certifications; assisting with logging in and escalating Focused Professional Practice Reviews to Department Chairs, answering phones, overseeing Resident rotations within BTMC and activating them in the credentialing system, managing scribes that rotate through BTMC, managing the Department email inbox.

Must be very fluent in using Excel, Outlook, tasks in Outlook, Teams as well as writing accurate emails. Must be extremely organized and task oriented - we are a very “deadline driven” Department and have many Joint Commission and CMS standards we have to adhere to and meet. This is a part-time position, scheduled Monday through Friday, 5 hours a day between 7am-3:30pm.

The preferred candidate should have three years administrative support experience in medical staff services or related area. Banner Health's premier West Valley Level I Trauma for adults and Tertiary Care destination for all ages. Banner Thunderbird Medical Center (BTMC) and Banner Children's Hospital at Thunderbird provide a preferred destination for surgical, oncological, cardiovascular, neuroscience, orthopedic, pediatric, and women and infant services achieved through best-in-class 5-star CMS rating to provide patients with high quality, safe care for the best possible experience.

Our campus is one of the largest campuses in the Banner network with over 3000 employees. BTMC was voted Best of the Best in 2025 by Banner Health out of 30 hospitals. This is the most prestigious award one of our largest hospitals can receive for consistently meeting our annual targets. If you would like to contribute to truly leading edge caring, we invite you to bring your experience and skills to Banner Thunderbird.

POSITION

SUMMARY

This position provides clerical and administrative services and assistance requiring occasional discretion and judgment.

CORE FUNCTIONS

Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.

Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects, as directed by supervisor.

Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department's area of responsibility and general knowledge of company policies, practices, and operations.

Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.

May coordinate supervisor's and/or department's calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.

May open and screen mail directed to supervisor. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.

May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.

May maintain supply inventories by…