SSSubstitute Secretary

Substitute Secretaries

Immediate Supervisor:
Building Principal, Supervisor of Department, or Program Supervisor

FLSA Status:
Non-exempt

Employment Term:
As needed throughout the school year

Salary:
Pursuant to WV Code §18A-4-8a, in accordance with Upshur County Salary Scale, Pay Grade E

Evaluation:
Performance in this position will be evaluated annually by the building principal/immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314, and UCBOE's Guide to Performance Evaluation for Service Personnel

The Secretary position requires performance of a variety of complex secretarial and clerical work in a school or departmental location.

• Maintains confidentiality, unquestionable integrity.
• Provides secretarial, bookkeeping and administrative support.
• May be responsible for scheduling of professional trips and/or in-services.
• Can produce accurate work with frequent interruptions.
• Serves in a liaison capacity between the building/program and the public.
• May schedule the facilities/coordinate and make necessary arrangements for activities and/or meetings.
• Establishes and maintains effective relationships with students, staff and community.
• Maintains inventory of supplies and equipment.
• Deals extensively with staff and community.
• Follows office procedures.
• Prepares accurate written communications including letters, newsletters and notices.
• Prepares various reports and communication for building, as directed.
• Complies with State Law and County policies and regulations.
• Accurately prepares county, state and federal reports from raw data, which includes generating charts and graphs on the computer as necessary.
• Greets visitors, answers phones, responds to inquiries and accurately routes messages.
• Multi-task; manage many responsibilities simultaneously

High School diploma or equivalent, pursuant to WV Code §18A-2-5;
Criminal background check conducted pursuant to WV Code §18-5-15c;
Meet the definition of "Qualifications" in WV Code §18A-4-8b; demonstrated competency, pursuant to WV Code §18A-4-8e (state-approved competency test), as required.

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk, use fingers, tools and/or controls. The employee is occasionally required to stand and reach with hands and arms.

Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 pounds such as to lift files and paper.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in this work environment is usually quiet to loud (40- 90 dB) depending on the assignment of the position. The employee continuously is interacting with the public, students and staff.