Accounting Administrator

Description

We are seeking a detail-oriented Administrative Assistant to support our mechanical contracting operations. You will handle daily office tasks, manage documentation, and issue vendor purchase orders. A basic understanding of

construction lien notices and waivers is highly preferred.

Key Responsibilities

Issue purchase orders:
Generate, track and distribute POs to suppliers and subcontractors.

Process construction documents:
Prepare, track and log preliminary lien notices and lien waivers for vendors.

Subcontract Compliance:
Tracking lien waivers, certified payroll, and certificates of insurance.

Manage office systems:
Utilize Microsoft Word and Excel to create reports, letters, and spreadsheets.

Handle daily correspondence:
Answer phone calls, route emails, and distribute incoming mail.

Support billing workflows:
Assist the accounting team by verifying invoices and tracking receipts as needed.

Requirements

Experience:

1-2 years of administrative experience, ideally within construction or mechanical contracting.

Lien & PO Knowledge:

Basic familiarity with issuing purchase orders and handling lien waivers.

Software

Skills:

Proficiency in Microsoft Office, especially editing Word templates and entering Excel data.

Organization:
Strong ability to prioritize tasks, meet deadlines, and maintain strict attention to detail.

Communication:
Clear verbal and written skills to interact with clients, techs, and vendors.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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