Accounting Administrator

Administrative Assistant

We are seeking a detail-oriented Administrative Assistant to support our mechanical contracting operations. You will handle daily office tasks, manage documentation, and issue vendor purchase orders. A basic understanding of construction lien notices and waivers is highly preferred.

• Issue purchase orders:
  Generate, track and distribute POs to suppliers and subcontractors.
• Process construction documents:
  Prepare, track and log preliminary lien notices and lien waivers for vendors.
• Subcontract Compliance:
  Tracking lien waivers, certified payroll, and certificates of insurance.
• Manage office systems:
  Utilize Microsoft Word and Excel to create reports, letters, and spreadsheets.
• Handle daily correspondence:
  Answer phone calls, route emails, and distribute incoming mail.
• Support billing workflows:
  Assist the accounting team by verifying invoices and tracking receipts as needed.