Service Administrative Assistant
Job in
Buda, Hays County, Texas, 78610, USA
Listed on 2026-09-02
Listing for:
Dynamic Systems, Inc.
Full Time
position Listed on 2026-09-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Clerical, Admin Assistant
Job Description & How to Apply Below
Dynamic Systems, Inc. seeks a detail-oriented Service Administrative Assistant to support our service operations for complex mechanical, HVAC, and plumbing projects. In this fast-paced, project-driven environment, you will schedule and dispatch technicians, create and track work orders, maintain accurate records in service and ERP systems, and coordinate communication between field, office, and clients. You will assist with proposals, invoicing, and reporting while upholding our culture of technical excellence, safety, and integrity.
This role offers exposure to high-profile data center, healthcare, and industrial work, along with strong career development in a collaborative, learning-focused team.
Responsibilities
- Provide administrative support to the service department, including scheduling and dispatching technicians
- Create, update, and track work orders, purchase orders, and service reports
- Coordinate communication between field technicians, project managers, clients, and vendors
- Maintain accurate records in the service management and ERP/CMMS systems
- Assist with proposal preparation, quotes, and service-related documentation
- Process invoices, timecards, and expense reports promptly and accurately
- Monitor service contracts, warranties, and preventive maintenance schedules
- Support compliance with safety, quality, and company procedures
- Handle incoming calls and emails, resolving or routing inquiries efficiently
- Prepare routine reports, spreadsheets, and status updates for leadership
Required Skills
- Service dispatching
- Work order management
- Customer service
- Scheduling and coordination
- Microsoft Excel
- Microsoft Word
- ERP or CMMS software
- Data entry and recordkeeping
- Basic HVAC/mechanical terminology
- Invoicing and billing
- Timecard processing
- Document management
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