Administrative Assistant - AutoNation Toyota Buena Park

Responsibilities

• Prepare customer service and sales files for every new car sold and or serviced in the dealership.
• Update files with new documents and create new and replacement documents as necessary.
• Respond to inquiries regarding records and files.
• Locate and retrieve information from files in response to requests from authorized personnel.
• Perform periodic audits of documents or files to ensure correct placement, legibility, and proper condition.
• Place documents and files into storage receptacles such as file cabinets, boxes, bins, or drawers according to classification and identification information.
• Scan or read incoming documents to determine how and where they should be classified or filed.
• Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Track documents removed from files to ensure that borrowed files are returned.
• Assemble and code files for shipment to off-site storage.
• Gather documents to be filed from departments and associates.
• Perform general office duties such as typing, operating office machines, and sorting mail.

• High school diploma or equivalent.
• Strong communication and organizational skills.
• Experience handling a high volume of paperwork.
• Must be highly organized and have excellent follow‑up skills.

• Competitive compensation and 401(k) matching.
• Health, dental, vision, and maternity insurance plans.
• Associate purchase and discount programs for new and pre‑owned vehicles, services, parts, collision, accessories, and Auto Gear.
• Access to deals and discounts through You Decide.

Auto Nation is committed to creating a diverse, equitable, and inclusive environment in our workplace and the services we provide. We welcome candidates from all backgrounds who are passionate about making a positive impact. Even if you do not meet every requirement, we encourage you to apply.