Administrative Assistant - City Manager's Office

Administrative Assistant

Client is seeking a highly organized, professional, and customer service-oriented Administrative Assistant to support the City Manager's Office. This part-time position plays a key role in providing administrative, clerical, and customer support services while assisting with special projects, public inquiries, records management, and day-to-day office operations.

The ideal candidate will possess strong communication skills, excellent attention to detail, and the ability to handle sensitive and confidential information in a professional municipal environment.

Essential Duties and Responsibilities

• Provide administrative and clerical support to the City Manager's Office.
• Answer and direct incoming telephone calls, emails, and public inquiries.
• Prepare correspondence, reports, agendas, presentations, and other documents.
• Maintain organized electronic and physical filing systems.
• Coordinate meetings, appointments, and calendar management.
• Assist with public records requests and records retention procedures.
• Prepare meeting materials and distribute information to staff and stakeholders.
• Monitor department email inboxes and respond to inquiries as appropriate.
• Enter and update data in various databases, spreadsheets, and tracking systems.
• Assist with special projects, community programs, and city initiatives.
• Process purchase requests, invoices, and other administrative paperwork.
• Support communication efforts with residents, businesses, community groups, and outside agencies.
• Maintain confidentiality regarding sensitive personnel, legal, and city matters.
• Perform other administrative duties as assigned.