Office Coordinator

Our client in Buffalo Grove is looking for a temporary-to-hire Office Coordinator! They are a fast-growing and dynamic tech company that offers a great culture, career growth, strong benefits, and other perks. The Office Coordinator will assist them with creating a warm, welcoming, and effective office environment for employees and guests. The Office Coordinator is responsible for overall office activities, including the reception area, mail, purchasing requests and facilities management.

• Contribute ideas and make an impact on a solution-oriented administrative team.
• Manage the reception area to ensure it is well represented both internally and externally and maintains a professional image.
• Ensure kitchens are stocked with supplies.
• Greet and provide general support to visitors and clients.
• Coordinate the purchase of office supplies and accessories for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Responsible for assisting in day-to-day facilities operations alongside the Office Manager (such as coordinating visitor approvals, distributing building access keys and assisting FM vendors while onsite)
• Assist with processing of incoming and outgoing mail for the entire office. (USPS, Fed Ex, etc.)
• Work closely with our Building Staff (Property Manager, Engineers, Janitorial team)
• Act as an office point of contact for administrative needs

• Can-do attitude and willingness to operate from sitting behind the reception desk to filling up supply closets.
• Great time management and time flexibility and able to be in the office 5 days a week
• Ability to work quickly, collaborate enthusiastically and have that eye for detail.
• 6+ months experience working in an office environment. (reception experience is a plus!)
• Comfortable working in a fast-paced and ever-evolving work environment.
• Excellent customer service, communication (both oral and written), interpersonal and organizational skills.
• Proficiency in Microsoft Office, Google Suite, and other basic computer programs.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.