Entry Level Office Administrator

MNJ is a leading technology solutions provider in digital transformation, IT solutions, cloud, security, connectivity, technology sourcing, network infrastructure, and professional services. Established in 2002, MNJ serves stakeholders across the region.

We are looking to add an Entry Level Office Administrator to our Buffalo Grove, IL office. This role will be onsite.

The primary purpose of this position is to oversee day‑to‑day office activities, including answering incoming calls, greeting visitors, and providing general administrative support to the accounting and finance departments.

• Answer incoming calls and transfer calls to the appropriate department or individual.
• Greet office visitors and notify the appropriate person.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Order office and kitchen supplies and keep inventory of stock.
• Receive, sort, and deliver incoming mail; process postage and send outgoing mail.
• Clean and organize the kitchen before leaving each day (wipe counters, turn off coffee machines, run dishwasher, turn off lights).
• Mail out accounts payable checks with appropriate documents on a daily basis.
• Reconcile vendor invoices weekly, but no less than monthly; provide reconciliation findings to the appropriate manager.
• Complete new vendor set‑up requests.
• Assist in uploading, tracking, and maintaining customer sales exemption certificates, ensuring all certificates remain current.
• Assist accounting with projects as needed, including cash application, invoice processing, and managing accounting boxes.
• Assist with departmental projects on an as‑needed basis.
• Support the marketing team with all internal events.
• Perform other duties as assigned.

• High school diploma or equivalent required.
• One year of office experience.
• Comfortable and efficient using computer systems.
• Proficiency in Microsoft Office Suite.
• Strong attention to detail.
• Pleasant demeanor when greeting guests and responding to inquiries.
• Detail oriented with excellent organizational skills.
• Excellent verbal and written communication skills.
• Ability to read, write, speak, and understand the English language.
• Tactful dealing with vendors, customers, employees, and the general public.

• Medical, dental, and vision insurance
• Company‑paid Health Reimbursement Account (HRA) with applicable medical plans
• Flexible Spending Accounts (Health and Dependent Care)
• Company‑paid life and AD&D insurance
• 401(k) (pre‑tax and Roth options available) with company matching
• Voluntary supplemental life and AD&D insurance
• Voluntary short‑term and long‑term disability insurance
• Accident insurance
• Critical illness insurance
• Company‑paid telehealth
• Paid time off and paid holidays
• Employee assistance program
• Employee recognition programs
• Referral bonus program
• Job training and professional development

The hourly pay rate for this role is $19.00 – $24.00 per hour. Candidates will be assessed and provided offers against the minimum qualifications of this role and their individual experience.