Records Clerk

About the Role

The Village of Buffalo Grove and its administrative services department is seeking a part‑time records clerk. Under the direct supervision of the Administrative Services Manager, this position will be responsible for organizing and maintaining official records, supporting efficient recordkeeping processes, responding to information requests, and upholding data integrity across various platforms.

• Maintain, organize, and archive records such as ordinances, resolutions, and meeting minutes.
• Provide clerical support in digitizing, filing, and organizing documents.
• Coordinate with the Illinois State Archives for records retention and destruction.
• Handle Freedom of Information Act (FOIA) requests, including redaction and departmental coordination.
• Post public notices in compliance with the Illinois Open Meetings Act.
• Assist with business license tracking, updates, and issuance.
• Perform related duties as assigned or required.

Qualified applicants must have a valid driver’s license, have graduated from high school, and have experience in clerical work related to administrative record keeping; or any equivalent combination of training and experience. Familiarity with Illinois FOIA, Open Meetings Act, and Local Records Act is a plus.

Interested applicants should apply online . In addition to completing the online application, applicants must attach a cover letter and resume to their application. Applications without a resume and cover letter will not be considered. Email, fax, mailed, or hand‑delivered applications will not be accepted. The position is open until filled, with initial review of applications on or about July 20, 2026.

Any questions regarding the position can be directed to Administrative Services Manager Samina Shaikh at sashaikh.

The Village of Buffalo Grove is an equal opportunity employer.