Post Secondary Counseling Assistant​/Administrative Assistant

Post Secondary Counseling Assistant / Administrative Assistant I – Job

Location:

Buffalo Grove High School

Effective August 10, 2026. Salary:
Grade 3, Step 1, $25.52.

This work involves a variety of tasks supporting the Post Secondary Counseling program. The candidate is expected to interact with students in a friendly manner while maintaining order, and will have daily contact with staff, students, parents, college/career representatives, and the public. The assistant provides assistance to students in developing a life and career plan under the supervision of certified staff members.

An employee in this position works within clearly established systems and procedures, must exhibit organizational skills and exercise independent judgment and confidentiality in the performance of duties, and must embrace a collaborative team approach to accomplish the district mission.

• Must have or obtain a State and NCLB Approved Paraprofessional designation in accordance with Illinois State Board of Education requirements.
• Must have physical ability to lift/move supplies, materials and office equipment up to 40 lbs.
• Must organize and prioritize workflow.
• Must be proficient in the use of computers, office practices, procedures and office equipment.
• Must project a positive image of the district to students, staff and parents as well as exhibit a positive employee attitude.
• Must demonstrate appropriate interpersonal skills, and communicate clearly and respectfully with students, staff, parents, visitors and the general public.
• Must have awareness of a variety of student needs including physical and social emotional needs.

• helping to locate and use the website
• issuing passes and reporting attendance for visiting college representatives/career speakers
• preparing materials for various core guidance sessions and helping with presentations
• developing basic knowledge of software usage to support staff and students
• possessing the ability and willingness to learn and implement all appropriate school technology

• utilizing job specific software
• maintaining files on college recruiting materials, scholarships, testing forms, career materials, and financial aid information
• helping students, parents and staff with research of college/career opportunities
• maintaining calendars for college representatives
• reviewing and processing scholarship and dual credit applications
• coordinating and announcing college applications
• advertising material for various events and sending out newsletters
• maintaining spreadsheet of completed FAFSA, college apps, and post‑secondary plans status
• scheduling and supporting FAFSA completions

• keeping equipment clean and in good working order
• recommending purchase of college and career materials as well as office and equipment supplies as needed

Effective August 10, 2026. Salary:
Grade 4, Step 1, $26.60.

This work involves a variety of tasks related to the operation of the department. There is considerable contact with staff, students, parents and community partners/vendors. The assistant works within clearly established systems and procedures, must exhibit organizational skills and exercise independent judgment and confidentiality in the performance of duties, and must embrace a collaborative team approach to accomplish the district mission.

• Must have a High School Diploma or equivalent.
• Must have physical ability to lift/move supplies, materials, and office equipment up to 40 lbs.
• Must sit at a workstation for extended…