Service Operations Manager

Service Operations Manager

Location:

Onsite

Reports to:

Director, Service

This position is required to be onsite, full-time, located at our corporate headquarters in Buffalo Grove, IL.

Salary Range: $ To $ Annually

The Service Operations Manager is responsible for leading and overseeing the Field Service, Depot Service, and Client Relations teams across the U.S. and Canada. The role is accountable for delivering exceptional customer experiences, ensuring timely and accurate service, execution and billing, optimizing operational performance, and supporting the achievement of company objectives.

Responsibilities include associate development, labor planning, workload management, customer support escalation, inventory coordination, and continuous improvement of service operations. The position serves as a key liaison between Service, Product Development, Customer Service Representatives (CSRs), Manufacturing, and Parts Procurement to ensure timely issue resolution and exceptional customer satisfaction.

The role requires both office-based and field-based work and may require travel up to 50%.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Supervise, coach, train, and develop client relations associates, field service, and depot service technicians.
• Manage day-to-day service operations, including call center management, escalations and repair-related activities associated with field or depot service.
• Lead and develop the client relations team, ensuring a high level of customer satisfaction, responsiveness, and effective communication with customers throughout the service lifecycle.
• Optimize the call center and service organization utilizing advanced technology.
• Oversee labor planning, associate scheduling, workload balancing, overtime management, and service resource allocation.
• Support associate development through performance reviews, goal setting, technical training, and skill enhancement initiatives.
• Ensure all technicians are fully trained on Alma products, including new technologies, software updates, and safety requirements.
• Supervise mechanical and electrical installations while ensuring compliance with project scope, company procedures, and customer expectations.
• Respond to technical support inquiries from customers and Client Relations Representatives (CSRs), providing guidance for troubleshooting and resolution of complex equipment issues.
• Research and resolve repair issues through direct communication with Manufacturer, Product Development, and Engineering teams.
• Collaborate with Parts Procurement to maintain appropriate inventory levels and ensure timely ordering and delivery of service parts.
• Complete and oversee weekly parts orders and inventory coordination activities.
• Monitor and improve service turnaround times through process improvements and operational efficiency initiatives.
• Inspect products returned to manufacturing and assist with Return Material Authorization (RMA) processes.
• Implement, maintain, and ensure compliance with Alma quality system standards and service procedures.
• Develop strategies to improve service performance, technician productivity, customer satisfaction, and operational effectiveness.
• Assist with interviewing, hiring, onboarding, and retaining qualified service personnel.
• Maintain accurate service documentation, inspection records, and operational reports.
• Monitor and report on key service performance metrics, including response times, first-time fix rates, turnaround times, customer satisfaction, technician utilization, and service profitability.
• Collaborate with Sales, Clinical Training, Product Management, Manufacturing, and Quality teams to improve customer outcomes and support new product launches.
• Develop, implement, and continuously refine standardized operating procedures (SOPs), workflows, and best practices across all service functions.
• Lead continuous improvement initiatives by analyzing operational data, identifying root causes, and implementing process improvements that enhance productivity, service quality, and operational performance.
• Establish and monitor key…