Early Childhood and 3rd Party Billing Coordinator

Early Childhood and 3rd Party Billing Coordinator (Job )

Position Type: Community Education/Coordinator

Location: District Wide

Schedule: 5 days / week (Monday - Friday), 8 hours / day, 214 Paid Days / Year

Salary: $86,945 per year plus benefits

Buffalo-Hanover-Montrose Schools is seeking to fill the position of Early Child Services & 3rd Party Billing Coordinator. The coordinator plans, organizes, implements, and evaluates Early Childhood Family Education, School Readiness, Early Childhood screening and Early Childhood Special Education programs for children and families age of birth to five years, and manages Third Party Billing procedures. The Early Childhood Services Coordinator supports and advances the District's mission to prepare all students for a successful future in a changing world.

Education/Certification/Licensure:

• Bachelor's Degree in Early Childhood Education and/or Pre-Kindergarten or Pre-Primary.
• Valid Minnesota teaching license in ECFE, ECSE and/or Parent and Family Education.
• Community Education Director or Special Education Director License preferred.

Experience:

• 5+ years of teaching experience in public school districts preferred.
• Previous experience in a leadership role within public school preferred.

Essential

Skills:

• Demonstrated skills in working with students, parents, and staff to create and maintain a positive school environment.
• Exceptional communications, problem‑solving and organizational skills.
• Ability to think strategically and to develop and manage complex programs.
• Ability to interact positively with students, staff, parents and administration in all communications.
• Ability to handle multiple tasks simultaneously.
• Extensive knowledge of state and federal educational laws.
• Extensive knowledge and understanding of District policies and procedures.
• Extensive understanding of Special Education.
• Thorough understanding of early childhood development.

70% Program Administration

• Provides leadership and direction for all aspects of Early Childhood programming.
• Creates and ensures ECFE and ECSE programs, services and curriculum meet the needs of the children and families in the district/communities.
• Determines and assigns staff placements.
• Prepares contracts and timesheets for all assignments (ECFE).
• In conjunction with the Director of Community Education, prepares ECFE budgeting recommendations for the program.
• Tracks program expenses throughout the year.
• Coordinates ECFE advisory council meetings on a regular basis including providing updated information to council members, preparing meeting materials, scheduling meetings, and assisting in policy formulation.
• Prepares and seeks grant opportunities to obtain funding to maximize resources.
• Problem solves sub‑coverage for teachers and Educational Support Professionals.
• Ensures programs remain compliant with all state and federal regulations including completion of all required reporting.
• Guides student placement decisions and caseloads in ECSE.
• Coordinates and manages third‑party billing for Special Education.

30% Staff and Student Support

• Provides and assists the Directors in various building administrative functions.
• Serves as a liaison between students, teachers, parents and community, building positive relationships with all stakeholders.
• Facilitates problem‑solving with students, staff, and teachers in response to student behaviors.
• Works collaboratively with school‑aged childcare Coordinator.
• Assists in the planning, coordination, and delivery of staff professional development.
• Assists in evaluations of licensed and non‑licensed staff (as licensure permits).
• Serves on committees to support and implement changes and improvements based upon goals and initiatives.
• Attends training, conferences, and seminars; keeps abreast of changing developments, instructional trends and educational technologies.
• Attends IEP and IFSP meetings as administrative designee.

Perform other duties as assigned or requested.

Physical Job Requirements

• Occasional kneeling, reaching or bending.
• Occasional lifting up to 40 pounds.
• Extended periods of standing and walking.
• Listening, speaking clearly and visual acuity.

Mental Job Requirements

• Multi‑tasking while dealing with constant interruptions.
• Courteous customer service relations, collaborating with district staff to accomplish district goals.
• Accuracy.
• Confidentiality in handling School District information.

Working Conditions

• Normal school conditions.
• Exposure to noise from students, including potential behavioral disturbances.
• Ability to respond in emergency/crisis situations.
• Possible exposure to body fluids and airborne pathogens.
• Exposure to weather conditions as part of student supervision.

All requirements are subject to possible modification to reasonably accommodate individuals with a disability.