City Clerk

The City of Buffalo is seeking a highly organized and detail-oriented professional to serve as our City Clerk — a key leadership role at the heart of local government operations.

As the City’s official record keeper, the City Clerk ensures transparency, accountability, and compliance with state laws governing municipal operations. This position oversees City Council agenda and minute preparation, election administration, licensing and permits, and the City’s records retention program. The City Clerk also serves as the authority on data practices, ensuring compliance with open meeting laws and the Minnesota Data Practices Act.

This is an impactful role for someone who values public service, enjoys working in a fast-paced municipal environment, and takes pride in supporting effective and efficient city governance.

This position plays a crucial role in maintaining and processing official City documents with precision and timeliness. Core tasks include:

• Preparing the agenda and packet for City Council meetings, drafting, and recording accurate minutes, and ensuring proper documentation for all City Council actions.
• Managing and updating the City Code, ensuring all amendments and revisions are accurately documented and disseminated.
• Collaborating with departments to help maintain the City’s policies and procedures, ensuring annual updates are incorporated and well-documented.
• Maintaining official City Council resolutions, ordinances, legal notices, and correspondence, ensuring they meet legal standards.
• Coordinating the preparation and execution of official documents, including obtaining signatures, notarizing, certifying, and ensuring proper recording and transmission.
• Safeguarding the official City seal, ensuring its proper use in official documents.
• Publishing City Council agendas and meeting minutes on the City’s website, ensuring accessibility and compliance with open meeting laws.

The role holds ultimate responsibility for the comprehensive maintenance of public records, ensuring compliance with legal requirements and best practices.

Key responsibilities include:

• Serving as the City’s Responsible Authority under M.S. Chapter 13, overseeing all matters related to data governance.
• Managing the administration and enforcement of the Minnesota Government Data Practices Act, ensuring full compliance.
• Coordinating the work of the City’s Records Management Team that meets quarterly to assess, strategize, and implement effective record-keeping methods, continuously evaluating technology resources for optimal efficiency.
• Overseeing the proper storage, retention, and destruction of records across departments, adhering to the City’s established records retention schedule.
• Developing and maintaining a complex and organized filing system for both active and inactive records.
• Serving as the custodian of official City records, including meeting agendas, minutes, ordinances, codes, and resolutions.
• Communicating with various departments staff; directing staff the process for the effective use of the City’s document repository (Laserfiche), enhancing organizational capacity and accuracy.
• Collaborating with vendors and the IT Department to continually improve the City’s document repository and its utilization by staff.

This position holds critical responsibility for overseeing the entire process of local, state, and federal elections, ensuring compliance with all laws and the smooth execution of voting procedures. Key duties include:

• Serving as the City’s Local Election Administrator (LEA), representing the City in all official election‑related meetings and discussions.
• Ensuring timely posting and publication of all election notices, candidate filing forms, and financial reporting requirements, adhering to legal deadlines.
• Leading the designation and coordination of election boundary lines and polling locations to ensure accessibility and efficiency.
• Overseeing the online tool for application of election judges and training new ones as needed, ensuring the election process is fair, accurate, and well‑staffed.
• Overseeing the testing and certification of election…