Accounts Payable Specialist I​/II​/III

Job Description

The Accounts Payable Specialist reconciles and pays all approved expenditures for Lifetime Healthcare Companies in an accurate and timely manner. Duties include, but are not limited to, invoice and employee expenses and auditing, scanning, entry, and payment processing. This position acts as liaison between AP and Procurement, Accounting, Budget, Auditors (internal and external), Treasury, Employees, Suppliers, and all corporate subsidiaries.

Job Description:

The Accounts Payable Specialist reconciles and pays all approved expenditures for Lifetime Healthcare Companies in an accurate and timely manner. Duties include, but are not limited to, invoice and employee expenses and auditing, scanning, entry, and payment processing. This position acts as liaison between AP and Procurement, Accounting, Budget, Auditors (internal and external), Treasury, Employees, Suppliers, and all corporate subsidiaries.

Level I

• Processes invoices for payment in an accurate and timely manner.
• Audits invoices for duplicates, discounts available, sales tax not paid or paid where applicable, and purchase of item/service is within compliance with corporate policies.
• Matches invoices to purchase orders and follows up with discrepancies.
• Upload and scan invoices and documents accurately for future retrieval.
• Audits and processes employee expense reports.
• Follows up on invoice processing problems, contacts internal personnel or outside suppliers to resolve and expedite payment.
• Audits suppliers for complete and accurate information. Contacts suppliers for appropriate documentation when needed.
• Research outstanding checks, requests stop payment and requests voids.
• Adheres to all corporate Accounts Payable policies, procedures, and controls.
• Consistently demonstrates high standards of integrity by supporting the Lifetime Healthcare Companies’ mission and values and adhering to the Corporate Code of Conduct and leading to the Lifetime Way values and beliefs.
• Maintains high regard for member privacy in accordance with the corporate privacy policies and procedures.
• Regular and reliable attendance is expected and required.
• Performs other functions as assigned by management.

Level II - performs similar functions as the Accounts Payable Specialist Level I and can be differentiated by the following:

• Provides supporting documentation for internal and external audits.
• Runs jobs for interfacing data from external systems to Workday for invoice and payment creation, including balancing and processing Workday EIB’s.
• Assists Budget with accruals and prepaid invoices.
• Assists in requested analysis for management review.

Level III - Performs Similar Functions As The Accounts Payable Specialist I & II And Can Be Differentiated By The Following:

• Backup for all system functions.
• Develops and runs daily settlement runs.
• Performs payment voids.
• Assists with performance of due diligence for all corporate outstanding checks in compliance with NYS abandoned property process, researching outstanding checks to determine appropriate action prior to entering the abandoned property process.
• Coordinates with Purchasing and Accounting to complete month-end close.
• Uses IRS website to verify the information for new suppliers.

Note of Classification

We include multiple levels of classification differentiated by demonstrated knowledge, skills, and the ability to manage increasingly independent and/or complex assignments, broader responsibility, additional decision making, and in some cases, becoming a resource to others. In addition to this differentiated approach to place new hires, it also provides guideposts for employee development and promotional opportunities.

• One (1) year of experience in Accounts Payable preferred.
• High School diploma or equivalent required. Advanced degree preferred.
• Strong PC skills, basic proficiency in Excel.
• Working knowledge of accounting concepts.
• Ability to work autonomously as well as in a team environment.
• Detail-oriented with strong organizational and record maintenance skills.
• Solid analytical and problem-solving skills.
• Ability to build relationships and collaborate,…