Accounting Manager

Job Description

To Provide accurate accounting for Accounts Payable and Accounts Receivable

• Directly responsible for all accounting activities within the dealership, overseeing accounts payable, accounts receivable, warranty receivable and truck department accounting.
• Accounts Receivable
  • Reconcile cash, post incoming wire transfers and ACH payments, post truck payments and process A/R transactions.
  • Process COV (Credit Override) requests.
  • Process potential customer charge applications, contacting references.
  • Process applications for vendor charge accounts.
  • Process sales tax credits and verify customer documentation.
  • Review accounts receivable aging and make phone calls on past due balances with proper documentation.
  • Review and process parts invoices.
  • Perform bank deposits when necessary.
  • Complete accounts receivable month‑end close.
  • Process Corcentric payments.
  • Pull down and post statements.
• Accounts Payable
  • Code invoices for Accounts Payable and prepare for approval.
  • Process Accounts Payable ACH, Wire and check runs.
  • Perform Accounts Payable month‑end close and complete Accounts Payable spreadsheet.
  • Verify all vendor W‑9 forms are on file and update in Unify for 1099 processing.
• Accounting
  • Support service manager, parts manager, and sales tasks when necessary (indirect time, quotes to invoices, etc.).
  • Monitor banking transactions daily.
  • Approve all expense reports and training expenses.
  • Audit and ensure proper supply of all necessary accounting documents, blank checks and CDK computer supplies, oversee office supply orders.
  • Process weekly warranty credit memos.
  • Process RWP report daily and email to appropriate employees.
  • Process credit card statements monthly (Key Bank, Southwest).
  • Process inventory adjustments and review adjustments throughout the month, create month‑end journal entry and update spreadsheet of open items, follow up on missing credits.
  • Audit asset and building maintenance binders.
• Truck Sales
  • Monitor and reconcile floorplan, AOP request and truck salesman commission and inventory reports.
  • Correlate payments of vehicles from outside sources (dealer transfers).
  • Ensure customers are invoiced for plates, inspections, permits and extended warranties.
  • Assist and follow through with Elite Support processes.

• 3-5 years accounts payables/receivables experience required.