Accounts Payable Supervisor

Accounts Payable Supervisor

Job Title:

Accounts Payable Supervisor

FLSA Status:
Exempt

Salary Range: $75,000 - $80,000 (35 hours per week)

Location:

899 Main Street Buffalo, NY 14203

SUMMARY OF DUTIES

The Accounts Payable Supervisor oversees the accounts payable function for a high volume, dynamic nonprofit organization. This role ensures the accurate and timely processing of payments, maintains internal controls, and supervises AP staff. The ideal candidate brings a mix of operational knowledge, leadership, and an understanding of nonprofit financial compliance.

SUPERVISORY RESPONSIBILITIES

* This position is responsible for the oversight of the Accounts Payable team. Supervisory responsibilities of these direct reports include consistent coaching, feedback, & development, review & approval of timecards, and completing performance reviews & development plans.

POSITION RESPONSIBILITIES

* Oversee the daily AP operations, ensuring timely processing of invoices, expense reimbursements and check runs.

* Ensure compliance with organizational policies, grantor requirements, and IRS regulations (e.g., 1099s).

* Develop payment schedules that align with available cash and organizational priorities

* Review and approve batches, journal entries, and reconciliations related to AP.

* Manage and support AP team; delegate tasks, conduct performance reviews, and provide training and development.

* Monitor workloads and adjust assignments as needed to ensure efficiency

* Maintain and enforce internal controls over AP processes through oversight of segregation of duties, approval workflows, and fraud prevention

* Automate processes and increase efficiencies without stalling operations.

* Communicate payment statuses and urgent needs to all levels of agency leadership, and funders when needed.

* Serve as the point of contact for vendors, resolving payment issues or discrepancies.

* Maintain up-to-date vendor files, including W-9s and insurance certificates.

* Completes all trainings required by the agency.

* Performs all other duties as assigned.

QUALIFICATIONS

* Minimum of Associate's degree in Accounting, Finance, OR related field.

* 5 years of accounts payable experience, with at least 2-4 years in a supervisory role.

* Knowledge of accounts payable and computerized accounting and data management systems.

* Ability to maintain moderately complex and automated accounting records in an orderly and accurate manner.

* Experience working in or with nonprofit organizations.

* Experience leading process changes effectively & successfully

* Understanding of GAAP and nonprofit accounting practices.

* Proficiency with accounting/ERP systems (e.g., Intacct preferred) and Microsoft Excel.

* Effective, clear, and collaborative communication skills using all methods.

* Ability to deal with vendors and clients in an efficient and professional manner.

* Effective work skills such as persistent, resourceful, productive, and detail-oriented.

* Experience with federal or state grant compliance (e.g., Uniform Guidance) preferred.

* Knowledge of fund accounting preferred.

* Must be able to lift at least 10 pounds when performing filing tasks.