Accounts Payable Specialist

Job Details

Job Location:

Buffalo, NY 14214

Position Type:
Full Time

Salary Range: $21.00 - $21.00 Hourly

Job Shift: Day

Job Category:
Finance

Job Title:

Accounts Payable Specialist

Division:
Administration

Department:
Fiscal

Location:

45 Jewett Avenue, Suite 150, Buffalo, NY 14214

Supervisor:
Accounting Manager

Salary Range: 19.00 hourly

FLSA Status:
Non-exempt

Work Status:
Full Time (40 Hours/Week)

EEOC Job Classification:
Administrative Support

Last Revision Date:
March 2025

The Accounts Payable Specialist manages and processes payments to vendors and suppliers, ensuring efficient and timely payment of all invoices. Reconciles and issues checks related to employee expense reports and company credit cards.

• Process payments, verify entries, and reconcile all incoming invoices.
• Verify vendor accounts and invoices.
• Perform account reconciliations for all accounts payable and vendor statements.
• Charge expenses to the appropriate general ledger cost centers by analyzing invoices and expense reports and entering data in the accounting software.
• Prepare reports for expenses related to all Head Start/Early Head Start/Childcare Partnership Programs.
• Reconcile and process payments for credit card accounts and employee expense reports.
• Identify and resolve discrepancies in purchase orders, invoices, or payments.

• Ensures compliance with relevant financial and company policies and procedures.
• Collaborate with internal departments and respond to vendor inquiries.
• Provides documentation and explanations as required for audits.
• Assists with month‑end closing processes.
• Maintains historical records.
• Satisfactory completion of mandatory trainings.
• Additional duties as assigned.

• High School Diploma, GED, or equivalent required.
• Minimum 2 years’ experience in accounts payable or similar position.
• Bachelor’s degree in accounting, finance, or related field preferred.

• Advanced competency in accounting and business management software.
• In‑depth knowledge of accounts payable principles, accounting standards, and industry regulations.
• Demonstrates strong attention to detail.
• Strong organizational skills.
• Proficient in Microsoft Office Suite.

Required to sit for prolonged periods of time. Tasks such as typing, answering phone calls, and handling paperwork require frequent use of hands, fingers, and arms. Close visual acuity is needed for computer work, reading documents, and seeing details on screens.

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.