Accounts Payable Coordinator

Summary

The Accounts Payable (AP) Coordinator reports to the Accounts Payable Supervisor and provides day‑to‑day transactional and administrative support within the Finance Department. The role coordinates and processes the organization’s accounts payable transactions, ensuring vendor invoices are reviewed, coded, and paid accurately, timely, and in accordance with company policies and vendor terms. The AP Coordinator collaborates with vendors, program and administrative departments, and finance team members to resolve discrepancies, maintain organized and auditable records, and support effective, compliant financial operations across the organization.

FLSA Status: Non-Exempt.
Range of Pay: $27-$29 per hour.

• Review, code, and enter vendor invoices accurately and in a timely manner.
• Verify invoice accuracy, appropriate authorization, budget alignment and compliance with company policy and funder requirements.
• Coordinate with internal departments to resolve missing approvals or discrepancies prior to payment.
• Monitor AP inbox and respond to vendor/internal inquiries in a timely manner.
• Process weekly, bi‑weekly, and monthly payment runs, including checks, ACH, and other approved payment methods.
• Ensure payments are made in accordance with vendor terms and internal controls.
• Reconcile vendor statements regularly and resolve outstanding issues in collaboration with the Accounts Payable Supervisor.
• Maintain organized and auditable records in accordance with agency policy and retention requirements.
• Support the implementation and use of automated invoice processing tools and accounting system enhancements.
• Assist with monthly and year‑end close procedures.
• Assist with year‑end 1099 processing and reporting.
• Support audits by providing documentation/responding to auditor requests.
• Complete all trainings required by the agency.
• Perform all other duties as assigned.

• Associate’s degree in business/accounting or related field.
• 3 years of accounts payable/general accounting experience required; high‑volume AP environment preferred.
• Knowledge of Accounts Payable/computerized accounting and data management systems;
  Intacct experience preferred but not required.
• Knowledge of tax rules related to vendor payments (e.g., 1099 reporting) and exposure to digital invoice processing tools preferred.
• Ability to maintain moderately complex and automated accounting records in an orderly and accurate manner.
• Ability to build and maintain positive business relationships with all stakeholders (including vendors, all levels of employees, etc.).
• Effective work skills such as thoroughness, persistence, resourcefulness, and productivity.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent organizational and communication skills.
• Excellent problem‑solving skills and a proactive approach to resolving issues.
• Must be able to lift up to 20 pounds, bend, and use a step stool for filing.

• Welcoming, team environment that inspires you to thrive and be your best self.
• Rewarding work experience.
• Generous paid time off.
• Flexible schedule.
• Varied student loan forgiveness programs.
• Multiple and diverse health insurance options.
• Many other unique lifestyle and personal insurance options.
• Career growth and advancement opportunities.
• We look forward to telling you more!