Payroll Administrator

Payroll Administrator

Jenny Bour with Robert Half is working with a non-profit organization that is looking for a Payroll Administrator to join their team! This Payroll Administrator position plays a central role in payroll processing, benefits administration, leave management, and regulatory reporting while helping maintain strong compliance standards. The ideal Payroll Administrator candidate brings hands-on payroll expertise, strong attention to detail, and the ability to coordinate financial records, employee deductions, and audit support in a multi-entity environment.

Responsibilities:

• Administer end-to-end payroll for several affiliated organizations, ensuring employees are paid correctly and on schedule.
• Reconcile payroll activity, benefit deductions, and related balances on a bi-weekly basis and prepare supporting documentation for accurate financial reporting.
• Produce recurring payroll reports, journal entries, ACH documentation, and ad hoc payroll data requests for designated reporting periods.
• Manage employee leave programs, including protected leave, paid family leave, disability-related absences, and other time-away programs in accordance with policy and legal requirements.
• Coordinate payroll-related transactions and reporting for workers' compensation, unemployment claims, employment verifications, retirement plan with holdings, and accrued paid time off balances.
• Prepare and submit required federal and state payroll forms, complete quarterly tax reconciliations, and monitor ongoing compliance with applicable labor and payroll regulations.
• Investigate payroll discrepancies or tax-related issues, resolve exceptions, and work with external agencies or service providers when additional support is needed.
• Support employee benefits administration by processing enrollments and changes, maintaining payroll deductions, reviewing benefit invoices, and providing timely information to employees and internal partners.
• Maintain audit-ready payroll records, develop supporting schedules for annual reviews, and deliver monthly withholding reports and related documentation to finance and accounts payable teams.
• Perform regular quality checks across payroll, benefits, and leave processes to promote accuracy, timeliness, and consistent adherence to nonprofit accounting practices.