Director of Accounting & Assistant Controller

Accounting Manager

Daemen University is a dynamic, independent, liberal arts institution committed to excellence in student centered learning. The University places special emphasis on preparing students for excellence in professional life, civic engagement, and on instilling and understanding that learning is an exciting lifelong journey. Students are encouraged to be creative, innovative, ethically minded leaders for an ever-changing, diverse, and interconnected world.

The Mission of Daemen University is to prepare students for life and leadership in an increasingly diverse and complex world through the integration of education and professional preparation. Daemen University is going beyond instrumental needs to foster the development of individuals who are dedicated to the health and well-being of local and global communities.

Purpose of Role

Provide primary oversight and direction over the operation of (1) accounting processes and systems for the University, continually evaluating such processes and systems to enhance efficiency and effectiveness; (2) management and oversight of budget process, with particular emphasis on group/departmental expenses and related variance analysis and (3) oversight of general ledger analysis and reconciliations monthly (4) oversight of Accounts Payable and general accounting functions, including direct oversight of two staff members;

and (5) provide daily cash monitoring and control of receipts and disbursements. Work with Vice President of Finance and Administration and Associate Vice President of Finance & Administration/Controller supporting financial reporting and analysis as needed. Maintain professional relationships with auditors, banks and insurance companies

About This Opportunity

• Manage budget process, including identifying key variances both at the University and Vice President level during the budget process, comparing proposed budgeted expenditures with previous year actual, current year budget, and current year forecast amounts.
• Maintain and update user profiles and budget access
• Primary oversight of general ledger, including analysis, reconciliations, and review of journal entries prepared by other office staff.
• Weekly input of journal entries
• Input of audit journal entries as needed
• Input budget entries weekly- (backup)
• Support Controller in generating monthly financial reports.
• Prepare Statement of Activities for restricted funds as requested
• Create budget entry for fund balance carryover after audit.
• Support annual audit
• Provide audit firm with requested supporting documentation and analysis.
• Review accounts in preparation for audit as per audit work papers schedule. Make adjustments that are necessary.
• Post audit- transfer deferral and prepaid balances to new fiscal year
• Daily cash monitoring
• Researching any positive pay exceptions and approve or decline
• Review electronic cash receipts and logging in daily ACH withdrawals and assigning them to various parties for input into the GL.
• Monitoring EFT log, direct lending log, returning funds as necessary and transferring funds to the General Fund bank account.
• May require access and review during holidays in conjunction with other staff
• Weekly review of student refund processing and transfer of funds to Checkbook.
• Working closely with the Controller regarding availability of funds for the process
• Initiate or approve necessary transfers
• Close general ledger monthly after all activity has been entered.
• Assist Controller in tracking and assuring monthly close is on track
• Complete all items assigned on the Monthly Closing File
• Reconciliation of all bank accounts
• Set up and monitor online payment systems for: camps, admissions deposits, transcripts, college night, student clubs, and other receipts, as necessary.
• Involved with annual Property & Casualty insurance renewals in support of VP Finance & Administration and Controller
• Obtain certificates of insurance as requested. (Backup)
• Work with Controller to maintain WSIB:
  Canadian worker's comp for student teachers in Canadian placements
• Participate in employee benefit renewals.
• Prepare annual 5500 for employee health benefit plans
• Research and obtain sales tax exemption in states outside NYS.
• E-procurement
• Approve designated online requisitions and payment requests
• Verify budget availability, attachments and accuracy
• Monthly review of E-procurement process for outstanding items.
• Responsible for preparation of credit applications
• Annual oversight of 1099 process
• Keep current with regulations
• Assist account payable in preparation of annual 1099's by extracting and formatting data using informer reports
• In conjunction with the Grant Administrator:
• Submission, review and reconciliation of COMMERCE bank VT payments
• Backup for E-procurement users (GLRD, GLUD) updates for vacations, new hires, and terminations.
• Assist in the daily closing process and submission of accounts payable batches to the bank.
• Assist with the bi-weekly payroll entries for staff and students.
• Review or prepare quarterly sales tax returns for the…