Accounts Payable Manager

Description COMPANY BACKGROUND

Founded in 1959, the Buffalo Bills are one of the most storied franchises in the National Football League (NFL). The Bills have won the AFC East division title five consecutive years, as well as won two American Football League (AFL) Championships ), and an NFL record four straight AFC Championships ) that included four trips to the Super Bowl. Located in Orchard Park, New York, the Bills are proud to be a member of the Western New York Community for more than 55 years.

Terry and Kim Pegula purchased the Buffalo Bills in 2014 and are only the second owners in the team’s history. Terry Pegula rose from humble beginnings to become one of the most respected leaders in the energy industry, and the Pegula’s are one of the few professional sports owners to operate franchises in multiple sports, also owning the Buffalo Sabres (NHL), Buffalo Bandits (NLL), and Rochester Americans (AHL).

The Buffalo Bills Finance department is seeking a versatile and proactive Accounts Payable Manager who will be responsible for the complete cycle of processing vendor invoices with heavy seasonal volume (level and title dependent on qualifications of candidate selected). The ideal candidate is a customer-focused professional who excels in a fast-paced environment, possesses strong troubleshooting skills, and is committed to delivering exceptional service.

• Own and administer SAP Concur end-to-end for the organization, overseeing vendor invoice processing, employee expense report workflows, and ACH Vendor payment processing; serve as the primary system administrator responsible for configuration, troubleshooting, and continuous improvement.
• Make timely bill payments for multiple entities by prioritizing and meeting established deadlines
• Work closely with Controller and Assistant Controller to ensure quotes are being fulfilled, and the pricing is consistent with prior purchases/agreements
• Work directly with the stadium construction and campus development team to process project payments and organizing project documentation
• Match purchase orders and contracts to corresponding invoices while reporting and questioning any discrepancies
• Process invoices for payment, ensuring no duplicate invoices or billings
• Process expense reports and reimbursements
• Prepare and organize detailed check registers to be included with checks for review and approval
• Handle vendor correspondence as requested, research and resolve account issues and billing inconsistencies, as well as serve as liaison with departments on internal inquiries
• Reconcile monthly statements from vendors
• Promptly respond to and resolve staff and vendor inquiries
• Post journal entries and perform various general ledger analyses as needed or requested by departments
• Maintain a high level of confidentiality
• Complete and request W-9’s from vendors in compliance with IRS guidelines
• Maintain 1099s and generate report at year end
• Accrue weekly sales tax
• Validate approved invoices before processing check run
• Reconcile monthly operating account bank statements and upload weekly positive pay files to bank
• Fill out and provide credit applications as needed
• Monitor the managed email box for the Accounts Payable department and follow up & respond to any vendor inquiries in a timely manner
• Open and assign new vendor accounts
• Assist as needed with an ERP System implementation.
• Assist with annual audits

• Bachelor’s degree preferred, or equivalent work experience
• At least 3-5 years of experience in Accounts Payable
• Exceptional organization skills and strong attention to detail
• Prior experience with Great Plains and Net Suite accounting software
• Highly self-motivated and directed; detail-oriented with strong…