Accounts Receivable Specialist

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Full-time Regular BUFFALO

3 days ago Requisition

Salary Range: $24.00 To $25.00 Hourly

JOIN OUR TEAM! Hanes Supply, Inc. is a well-established full
-line industrial manufacturer of slings and contractor supplier specializing in lifting solutions. Hanes Supply offers a comprehensive and diverse product line to its customers including: rigging, fall protection, power tools, fasteners, hand tools, construction and safety equipment. Headquartered in Buffalo, NY, Hanes Supply has six other branches in the United States.

Take the lead on day-to-day accounts receivable operations within the Accounting and Finance team, from invoice submission and customer account maintenance through the hands‑on reconciliation work that keeps large, complex accounts accurate. Prepare the general ledger entries and reconciliations that support month‑end close, partner closely with the Credit & Collections Analyst on account history and documentation and guide the wider accounts receivable team while driving automation and process improvement.

• Manage customer invoice submission across procurement portals (e.g., SAP Ariba, Coupa, Taulia, Transcepta, Oracle iSupplier, GEP SMART, Jaggaer), maintaining accurate credentials and portal records.
• Maintain accounts receivable customer records in the ERP system and respond to customer inquiries regarding invoices, payments, and balances.
• Partner with Inside Sales to research and resolve payment, freight, and pricing discrepancies on customer accounts.
• Take a hands‑on, detailed approach to reconciling large and complex customer accounts, including those with automated payment channels, investigating root causes and resolving exceptions that standard matching can't catch.
• Prepare and post general ledger entries related to accounts receivable transactions, adjustments, and reclassifications.
• Perform account reconciliations for assigned customer, bank, and clearing accounts, and support month‑end close activities, including intercompany and other recurring entries.
• Support the Credit & Collections Analyst by providing account history, reconciliation detail, and documentation needed for credit reviews and collection efforts.
• Serve as the team's go‑to resource: train and onboard new accounts receivable staff, review their work for accuracy, and coordinate daily workflow and priorities in the Accounting Manager/Controller's absence.
• Champion and help lead automation and process improvement initiatives within accounts receivable.
• Serve as backup for cash application functions as needed.
• Maintain clear, current documentation of accounts receivable processes and portal procedures.

• Working knowledge of accounts receivable, general ledger, and accounting principles.
• Strong customer service orientation, with the ability to professionally manage difficult account situations.
• Sharp analytical and problem‑solving skills, particularly on complex, high‑volume accounts.
• Strong planning, organizing, and time‑management skills, with the ability to manage competing priorities and adapt to change in a fast‑paced environment.
• Demonstrated ability to lead, train, and coordinate workflow across a team.
• Proficiency with ERP systems, procurement portals, and Microsoft Excel.
• Collaborative team player who works equally well independently.

• Associate's degree in accounting or a related discipline preferred.
• Three to five years of experience in an accounting or accounts receivable environment, including experience with…