Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to join a construction-focused organization in West Seneca, New York. This contract opportunity with permanent potential is ideal for someone who thrives in a detail-driven accounting environment and understands the pace and complexity of contractor billing. The person in this role will begin with a primary focus on accounts payable while gaining exposure to related accounting functions over time.

Responsibilities:

- Process a high volume of vendor invoices by reviewing documentation, assigning the correct codes, and preparing items for payment.

- Verify purchase orders against invoice details, including unit pricing, invoice numbers, and cost codes, to ensure accuracy before entry.

- Organize and batch invoices for efficient workflow while maintaining complete and accurate payment records.

- Support payment operations by assisting with check runs and electronic payments, including ACH transactions.

- Handle contractor and project-related billing activities, including AIA billing tasks, in alignment with customer and job requirements.

- Enter payroll information into the Foundation system, including time, equipment usage, and job cost coding, with significant emphasis on prevailing wage work.

- Perform extensive data entry with a high level of accuracy across payable, billing, and payroll-related records.

- Build working knowledge of additional accounting processes to provide broader support beyond the initial accounts payable focus. Requirements - Experience in accounts payable with responsibility for invoice review, coding, and payment preparation.

- Working knowledge of purchase orders, job cost structures, and matching invoices to supporting documentation.

- Familiarity with accounting in contract-based industries such as construction, plumbing, electrical, or similar trades.

- Ability to code invoices accurately using cost codes and account classifications.

- Experience with payment processing methods such as ACH and check runs.

- Exposure to AIA billing or similar construction billing practices.

- Strong data entry skills and attention to detail in a fast-paced environment.

- Payroll support experience, including time entry and prevailing wage-related administration, is preferred.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ()  and Privacy Notice () .