Administrative Assistant
Job in
Buffalo, Erie County, New York, 14202, USA
Listed on 2026-02-05
Listing for:
McGuire Group Health Care Facilities
Full Time
position Listed on 2026-02-05
Job specializations:
-
Administrative/Clerical
Healthcare Administration, Education Administration
Job Description & How to Apply Below
Rate: $16/hr.
SHIFT:
Full-Time, Days
Location:
Compass East
JOB DESCRIPTION:
Performs clerical support in accordance with established procedures as directed by the NAT program coordinator
RESPONSIBILITIES:
* Prepare NATP participant folders, paperwork and bookwork for each class and ensure adequate copies for class
* Perpare and Maintain Attendance sheets, classroom, entry log, parking passes, training files, grades, textbook log and clinical instructor welcome sheets for each class
* Welcome students and all who enter the training center
* Monitor time clock and ensure trainees are punching in and out
* Ensure Testing Lab is prepared for testing days
* Act as a volunteer for testing candidates when needed
* Maintains resident rights by following HIPAA privacy, security and confidentiality standards
* Access Certification exam results, document, and maintain in training folder
* Check Nurse Aide Registry for certifications and file them and send to hiring facility when appropriate
* Review applications for certification exam, maintain checks for certification exam testing, prepare Fed Ex package for pick up
* Responsible for ordering supplies
* Incoming and Outgoing mail
* Assist NAT students with questions pertaining to schedule, payroll, transportation and program
* Oversee care, maintenance, and repair of administrative equipment and validating that maintenance log is up-to-date
* Answering calls
* Photocopying and material and distribution
* Assist with creating and printing of various certifications
* Laminate as needed
* Performs any other duties necessary as assigned by Supervisor
REQUIREMENTS:
* Minimum 18 years of age
* Experience in long-term care facility preferred
* Experience of at least 1 year in a clerical setting, required
* Proficiency in the Microsoft Office suite, such as Excel and Word, required.
* Ability to handle a fast-paced environment
* Filing paperwork, answering and transferring calls
* Able to lift up to 20 pounds
* Strong written and verbal communication skills; able to follow written and verbal instructions
* Able to perform tasks while upholding high standards of quality, cleanliness, and kindness
BENEFITS:
* Weekly Paychecks
* Health, Dental, Life Insurance
* Retirement 401k
* Generous Paid Time Off
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