Senior Executive Assistant; Clerk to Board); Exempt RB

BUFFALO BOARD OF EDUCATION

DEPARTMENT OF HUMAN RESOURCES

ROOM 720 CITY HALL

BUFFALO, NEW YORK 14202

February 11, 2026

RECRUITMENT BULLETIN #25-363

Civil Service Residency Requirements will apply - must be a resident of the City of Buffalo

(The City of Buffalo Civil Service does not require residency within the City of Buffalo for Native Americans. The City of Buffalo Civil Service does require tribal enrollment or community recognition as a Native American)

POSITION: Senior Executive Assistant (Clerk to the Board) - Union Exempt

SALARY: Per Contractual Agreement

LOCATION: Board Office

APPLICATION: Candidates for this position should complete an application available online faloschools.org. Applications successfully received will generate a confirmation email to the account listed on the application. If you do not receive a confirmation email, we cannot guarantee that your application was received. You must submit an application until you receive a confirmation email.

The Sr. Executive Assistant (Clerk of the Board) is a high-level secretarial position involving the performance of routine administrative business and complex secretarial tasks. The employee serves as assistant to the nine elected members of the Board of Education. The Sr. Executive Assistant (Clerk of the Board) acts on behalf of the Board of Education in accomplishing administrative business and organization efforts.

The employee facilitates the discharge of the Board of Education’s statutory responsibilities and coordinates with the Superintendent of Schools. Will influence policies, be involved in decision making, and oversee the day‑time operations of the Board of Education Office General supervision may be exercised over other staff within the Board of Education Office. The Clerk of the Board is required to work at night when attending meetings, elections and special sessions.

This employee works independently under general supervision from, and reports directly to, the Board President or Superintendent of the School. Does related work as required.

• Serves as the Clerk at Business and Special Meetings of the Board and Public Hearings;
• Supervises, plans, directs and organizes the work activities of the other staff assigned to the Board’s Administrative office and ensures that they are utilized within the best practice for the Buffalo City School District;
• Draft correspondence, specifically that which calls for legislative advocacy and/or legislative and regulatory concerns, on behalf of the Board; prepare documentation for weekly (scheduled) Leadership Meetings;
• Serves as a liaison between the Superintendent of Schools, administrative staff, and the Board;
• Provides administrative management of the Board’s Office including approval of the Request Leaves of Absence and related time approval functions;
• Serves as the point person for the Board with District personnel and external partners and constituents;
• Provides Board policy and administrative regulations to general public; maintains Board policy manual, administrative rules and regulations, by‑laws, review and approves meeting minutes in current status and for public inspection;
• Keeps Board members apprised of relevant matters of concern and handles details of matters of protocol;
• Certifies Board resolutions and prepares documents requiring the Board seal; maintains custody of the Board seal;
• Designs and conducts such research as required for Board members;
• Collaborates with District departments to obtain the most recent data and identify opportunities for the Board to engage with stakeholders;
• Exercise independent judgment to recommend, implement, and review departmental and/or organizational objectives;
• Provide foresight to organizational and strategic planning based on current and past trends;
• Support the Board’s Governance;
• Manages the elections registration and financial process during Board of Education election years;
• Implementation of Policy #1331 on all basic Sr. Executive Assistant duties;
• Planning and preparation with the Superintendent of all Board agendas for work sessions and business meetings;
• Pl…