Office Coordinator

Office Coordinator

Buffalo, NY 14220 US

Posted: 02/17/2026 | Expiring: 03/19/2026

We are seeking a reliable and organized Office Coordinator to serve as the first point of contact for employees and visitors while supporting daily administrative and office operations. This individual will play a key role in maintaining a professional, efficient, and welcoming workplace environment.

Schedule:

Monday – Friday | 7:30 AM – 4:00 PM

• Greet employees and visitors, directing them to the appropriate contact or department
• Pick up, drop off, sort, and distribute incoming and outgoing mail daily
• Order and manage office supplies within a monthly budget
• Coordinate employee uniforms, including placing orders, communicating with the uniform vendor, and balancing invoices
• Collect temporary employee hours, submit them to the appropriate staffing agency, and reconcile weekly invoices
• Maintain cleanliness and organization of the coffee room; monitor and order supplies as needed
• Ensure the foyer remains clean, organized, and presentable at all times
• Prepare and stock appropriate PPE for visitors and facility tours
• Assemble new hire orientation binders as needed

• 1–2 years of experience in a front desk or reception role required
• High School Diploma or GED required
• Strong organizational and time management skills
• Ability to manage multiple tasks and meet deadlines
• Professional communication and customer service skills
• Basic invoicing and budgeting experience preferred