Administrative Assistant, Western NY

Duties Description
* This position will require in-office presence. Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.

* Minorities, women, and individuals with disabilities are encouraged to apply. Please contact Human Resources if you require an accommodation.

Basic Function:
The Administrative Assistant will provide support for the WNY Project Management staff; assist the regional office and subsidiary staff with daily administrative tasks as necessary; and perform back - up receptionist role, as needed.

WORK PERFORMED:

• Maintaining filing system; set up meetings and make appointments; answer telephone; copying/scanning/printing; open mail and respond to general needs of the Corporation as requested.

• Arrange/Schedule meetings and travel as necessary; organize and submit expense reports.

• Answer telephones in a professional and courteous manner, taking accurate phone messages, responds to general inquiries, and where necessary, direct caller to the appropriate department or individual for further assistance.

• Conduct the saving of electronic files and email in appropriate project folders to assist with maintaining organized electronic files.

• Draft basic documentation from Corporation templates, use mail merge system for disbursement of information.

• Create and maintain multiple project tracking Excel spreadsheets.

• Conduct scanning including disassembling documentation, copying/scanning all materials, and resemble back to original format for filing of original materials.

• Check invoices for accuracy and valid signatures prior to department head's approvals, as assigned.

• Process incoming fee checks.

• Assist other support staff in the department or elsewhere in the Corporation, as required.

Minimum Qualifications

MINIMUM REQUIREMENTS:

Education Level

Required:

High School diploma or equivalent. Associated degree preferred.
Relevant Experience required: 1 to 3 years of office experience.
Knowledge

Required:

Basic knowledge of MS Office, Excel plus Power Point preferred but will train the right candidate. Excellent communication skills - both written and verbal;
Excellent follow up skills;
Excellent organizational skills, ability to multi-task. Able to handle correspondence when directed.

Additional Comments Salary range as specified.
Comprehensive Benefits Package.

Some positions may require additional credentials or a background check to verify your identity.

Name Jane Martinez - HR Recruiter

Telephone N/A

Fax N/A

Email Address resumes.gov

Address

Street 655 Third Avenue

City New York

State NY

Zip Code 10017

Notes on Applying External Candidates:
Applicants MUST submit a cover letter with resume to be considered.

To apply copy & paste URL in browser: (Use the "Apply for this Job" box below)./3APr8cp

Internal Candidates:
Please apply through ADP using the Myself/Talent menu and submit your cover letter and resume for consideration

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY