Executive Secretaries and Administrative Assistants

Job Title

Job Overview:
Pay Range: $20hr - $23hr

Responsibilities:

• Answers phone calls concerning policy or procedure and directing them to appropriate staff.
• Setting up and coordinating meetings for senior staff.
• Receive and process mail, fax documents and photocopying as needed.
• Maintain paper and electronic filing systems.
• Prepares letters, closes incident and complaint reports.
• Daily office operational functions as needed by senior management.
• Ad hoc assignments if priorities change.
• Orient other support staff if needed.
• Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment.
• The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change.
• Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.

Minimum Qualifications:

• A minimum of 2 years’ experience working.
• A high school diploma (or equivalent).
• Two-year minimum experience working in a professional office setting.
• Excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel).
• The ability to enter data into, and extract data from, electronic databases.
• The ability to work independently and on a team with different personalities.
• The ability to handle multiple, shifting priorities.
• Good organizational skills, including an ability to organize information into reports.

Preferred Qualifications:

• Bachelor’s Degree.
• Certification in Microsoft Office products.
• Previous experience with the Statewide Financial System.
• Familiarity and knowledge of the Health Commerce System (HCS).
• Experience with various DOH platform software.
• Knowledge and experience with computer information systems and computer programming.