Senior Clerk Typist; NY HELPS

Senior Clerk Typist

Location:

Erie 1 BOCES Career and Technical Education Potter Career and Technical Education Center West Seneca, NY

Hours:

7:30AM – 3:30PM

Hourly Rate: $20.20

Annual Education Stipends: $500 for Associates Degree/Accredited Training Program Certification or $1000 for Bachelors Degree or $1500 for Masters Degree

Generous Benefits Package including but not limited to the following:
Employment - Erie 1 BOCES

• 15 Paid annual Holidays
• Generous Paid Personal/Sick time
• Generous Paid Vacation days
• Premium Health and Dental plans (E1B pays 85%)
• Life insurance at NO cost to you
• FSA plan
• Commitment to Diversity, Equity, and Inclusion
• NYS Retirement System
• 403b AND 457 retirement plans

Potter Career Center is seeking a Senior Clerk Typist to provide front-office coverage: greet visitors, answer phones and emails, route inquiries, and maintain a professional, student-centered reception area. Prepare, proof, and format a wide range of documents (memos, letters, handbooks, field trip packets, advisory committee materials, MOUs, purchase requests, safety forms) using word processing and spreadsheets; maintain version control and distribution lists.

Compile daily attendance, bell schedules, and program rosters for CTE programs; audit data for accuracy and reconcile discrepancies with registrars and sending districts. Enter and update student records in SIS/CTE data systems (enrollment, industry certifications, NOCTI/NIMS or other assessments, program completions, WBL placements, IEP/504 service logs as directed); run routine reports for administrators and counselors. Support work-based learning (WBL) coordination: track placements, clearances, timesheets, employer evaluations, transportation forms, and insurance certificates;

schedule site visits and maintain partner contact lists. Coordinate advisory committee logistics: manage membership rosters, meeting notices, RSVPs, agendas, sign-ins, minutes, and follow-up communications; process reimbursements or stipends per policy. Assist with CTE program events (open houses, competitions, credential testing days, graduations): prepare materials, signage, rooms, vendor set-ups, and volunteer schedules; process field trip paperwork and permissions.

• Supervises the work of clerical staff in the Career and Technical Center.
• Prepares bi-weekly payroll reports for the Center.
• Handles routine student problems in accordance with standard procedures.
• Oversees the purchasing procedures for the Center from initial requisition to delivery.
• Performs general office work associated with the office of the Career and Technical Center principal.
• Assists in the preparation of reports to the local school districts.
• Ensures that incoming and outgoing mail is forwarded properly.
• Oversees the petty cash fund for the Center.
• Keeps attendance records for all employees at the Center.
• Receives visitors and provides information as needed.
• Maintains the records for student activity accounts.
• Other duties may be assigned that are relevant to the civil service job description for this title.