Administrative Assistant, Renew Institute
Job in
Buffalo, Erie County, New York, 14202, USA
Listed on 2026-07-09
Listing for:
University of Buffalo
Full Time
position Listed on 2026-07-09
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Posting Detail Information
Position Summary
The RENEW Institute is seeking an Administrative Assistant to provide general logistical support for the institute, including management of the director's calendar. The successful applicant will have demonstrated in previous jobs the capacity to manage concurrent projects; support event planning; prioritize, track, and execute tasks; and be equally comfortable working independently and collaboratively. This position would be most suitable for a dependably well-organized person who maintains composure under pressure, fields constructive criticism with professionalism, and handles time-sensitive matters with efficiency and discretion.
Primary Duties and Responsibilities include, but are not limited to:
* Manage the Director's Outlook calendar and maintain Director's CV by regularly updating publications, grants and professional activities.
* Contributing to ongoing event planning efforts (e.g., order catering, book hotels, and attend to other event-related tasks for senior management).
* Supporting proposal submission (e.g., proofread CV's; reformat documents for consistency; use academic citation software and create bibliographies; compile documents).
* Compiling information to be used in Currents, the institute's quarterly newsletter.
* Providing support for general office administration (e.g., help maintain office supplies; assist with electronic filing system on ).
* Assisting with travel planning, including preparation of pre-travel approvals and expense reimbursements.
* Using/developing proficiency in UB software, platforms, and systems.
* Helping to update RENEW website.
The RENEW Institute is a university-wide, multi-disciplinary research institute that focuses on complex energy and environment challenges, as well as the social, environmental, and economic justice issues to which they are connected. Ideally, we seek applicants who care about the environment and would welcome opportunity to learn more about scientific research and projects over time.
Learn more:
* Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
* Being a part of the University at Buffalo community.
As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
* At least 3 years experience in high volume office environment, or equivalent combination of education and experience.
* Proficiency with stand computer programs, e.g., Microsoft Office Suite (especially MS Word, Excel, PowerPoint, and Outlook);
Zoom; and Google Docs.
* Track record of learning and working with new apps and systems.
* Prior success in a fast-paced, professional office environment.
* Equivalent combination of education and experience.
Preferred Qualifications
* Bachelor's degree.
* Background in higher education administration.
* Experience supporting PIs in proposal preparation.
* Familiarity with End Note software for bibliographies and reference organization.
* Understanding of and experience with graphic design tools (PowerPoint, Adobe Illustrator, etc.).
* Proficiency with UB software and systems, including Click, Mail Chimp, Shop Blue, Concur, and CMS.
Our University Community Physical Demands Driving Requirements This position does not drive a university owned vehicle Salary Range $50,000 - $58,000 Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate. Work Hours
37.5 hours per week
Campus North Campus Posting Alerts Special Instructions Summary Is a background check required for this posting? No Background Check Notification
Contact Information
Contact's Name Sarah Koss Contact's Pronouns Contact's Title HR & Finance Assistant Contact's Email srkoss Contact's Phone
Posting Dates
Posted 07/06/2026 Deadline for applicants Open Until Filled Date to be filled
References
Number of references required 3 Reference Cutoff Date Instructions to Applicant
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