Senior Clerk Typist; NY HELPS

Location:

Erie 1 BOCES Career and Technical Education Potter Career and Technical Education Center, West Seneca, NY

Hours:

7:30 AM – 3:30 PM
Hourly Rate: $20.20
Annual Education Stipends: $500 for Associate's Degree/Accredited Training Program Certification, $1,000 for Bachelor's Degree, $1,500 for Master's Degree

Civil Service

Title:

Senior Clerk Typist (NY HELPS)

• 15 Paid annual Holidays
• Generous Paid Personal/Sick time
• Generous Paid Vacation days
• Premium Health and Dental plans (E1B pays 85%)
• Life insurance at no cost to you
• FSA plan
• Commitment to Diversity, Equity, and Inclusion
• NYS Retirement System
• 403b and 457 retirement plans

Potter Career Center is seeking a Senior Clerk Typist to provide front‑office coverage: greet visitors, answer phones and emails, route inquiries, and maintain a professional, student‑centered reception area. Prepare, proof, and format a wide range of documents (memos, letters, handbooks, field trip packets, advisory committee materials, MOUs, purchase requests, safety forms) using word processing and spreadsheets; maintain version control and distribution lists.

Compile daily attendance, bell schedules, and program rosters for CTE programs; audit data for accuracy and reconcile discrepancies with registrars and sending districts. Enter and update student records in SIS/CTE data systems (enrollment, industry certifications, NOCTI/NIMS or other assessments, program completions, WBL placements, IEP/504 service logs as directed); run routine reports for administrators and counselors. Support work‑based learning (WBL) coordination: track placements, clearances, timesheets, employer evaluations, transportation forms, and insurance certificates;

schedule site visits and maintain partner contact lists. Coordinate advisory committee logistics: manage membership rosters, meeting notices, RSVPs, agendas, sign‑ins, minutes, and follow‑up communications; process reimbursements or stipends per policy. Assist with CTE program events (open houses, competitions, credential testing days, graduations): prepare materials, signage, rooms, vendor set‑ups, and volunteer schedules; process field trip paperwork and permissions.

• Supervises the work of clerical staff in the Career and Technical Center.
• Prepares bi‑weekly payroll reports for the Center.
• Handles routine student problems in accordance with standard procedures.
• Oversees the purchasing procedures for the Center from initial requisition to delivery.
• Performs general office work associated with the office of the Career and Technical Center principal.
• Assists in the preparation of reports to the local school districts.
• Ensures that incoming and outgoing mail is forwarded properly.
• Oversees the petty cash fund for the Center.
• Keeps attendance records for all employees at the Center.
• Receives visitors and provides information as needed.
• Maintains the records for student activity accounts.
• Other duties may be assigned that are relevant to the civil service job description for this title.

Minimum Civil Service

Qualifications:

There is no civil service examination required for this position for the duration of the NY HELPS Program. Candidates must meet the minimum civil service qualifications for a NY HELPS appointment as follows:
Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing and one (1) year of office clerical experience.

• Highly dependable, punctual, and flexible.
• Ability to work collaboratively in a team‑oriented environment, initiative to anticipate needs and solve problems proactively.
• CTE‑Specific Knowledge (Preferred). Familiarity.