Administrative Assistant - Admin

Health Advocates Network is currently seeking an  
** Administrative Assistant
** to work at a facility in  
** Buffalo, NY.*
* ** Pay Rate:**  $18 / hour

** Details*
* + M-F, 8 hour shift (37.5 hours worked)

General Duties:

The successful candidate will assist with administrative functions related to the Division of State EMS.

These will include:

- scanning/photocopying and organizing electronic and paper files

- organizing incoming communications and files

- performing data entry tasks and analyses of data in Division computer systems and databases

- Issue stickers for compliance verification for Affirmation of Compliance for Agency

Recertification

- Clinical Laboratory Improvement Amendments (CLIA) waiver verifications

- EMS Licensure tracking and coordinating agency renewals, and data management. Send agency

renewal notifications to all NYS EMS agencies. Ensure that all required paperwork is completed.

- managing communications deadlines and organize materials for review

- running reports in multiple different systems as needed

Minimum qualifications:

- high school diploma (or equivalent)

- excellent working knowledge of Microsoft Office, specifically Word, Access, Outlook and Excel

- the ability to work independently

- the ability to work on a team and handle multiple, shifting priorities

- good organizational skills

- comfort with speaking on the phone

- familiarity working in electronic databases

- should be dependable, highly motivated, detail-oriented, and comfortable working

autonomously and comfortable working in a fast-paced environment with senior leadership of

the Bureau.

- should be able to multitask and be flexible in moving from assignment to assignment as

deadlines and priorities change rapidly.

Preferred qualifications:

- familiarity with and knowledge of the EMS system in NYS

- prior experience working in a New York State Department of Health environment

- performing administrative support responsibilities such as maintaining various tracking and

database systems

- preparing a variety of correspondence, reports and other written material

- answering phones concerning policy or procedure and directing them to appropriate staff

- setting up and coordinating meetings for senior staff

- receiving and processing mail and fax documents

- managing electronic communications - Scanning, faxing and photocopying

- data entry and maintaining paper and electronic filing systems

- knowledge of advanced reporting such as Tableau or other similar platforms

** Benefits:*
* -Medical

-Dental

-Vision

-Term Life

-Short-Term Disability Coverage

-401K

If interested, please apply through this job post. You may send a copy of your most recent resume. If you have any questions, please feel free to call at  
**** and ask to speak with  
** Robert
* * Monday-Friday (08:30 AM - 05:00 PM PST).

Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability