Administrative Assistant

Description

Robert Half is excited to partner with a leading Commercial Real Estate company in the Buffalo, NY area on their search for an Administrative Assistant to support the company President as well as other commercial real estate professionals.  This is a Direct Hire position with wage of $22 - $25 per hour, a comprehensive benefits package, and a Mon - Thur 4-day work week of approximately 30-32 hours!

Responsibilities include but not limited to:

+ Provide administrative support to the Company President, including calendar management, meeting coordination, correspondence, reports, presentations, expense reports, and special projects

+ Coordinate the administrative processing of commercial real estate listings and transactions, maintaining accurate records, documentation, deal sheets, invoices, escrow deposits, and commission information

+ Serve as the primary point of contact for clients, agents, vendors, and internal departments by managing phone calls, emails, visitors, mail, and providing exceptional customer service

+ Support commercial agents by assisting with onboarding, maintaining personnel and licensing records, monitoring license renewals, and providing day-to-day administrative assistance

+ Maintain organized electronic and physical filing systems, commercial forms, contact lists, office supplies, and vendor relationships to ensure efficient office operations.

+ Partner with Accounting, Marketing, Operations, and other departments to ensure smooth business operations, timely communication, and compliance with company procedures

+ Maintain strict confidentiality while managing multiple priorities in a fast-paced environment with exceptional organization, attention to detail, and professionalism

Requirements

+ Preferred qualifications include 3+ years of administrative or executive support experience (commercial real estate experience is a plus,) proficiency with Microsoft Office, and the ability to quickly learn real estate specific software

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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