Administrative Assistant, Renew Institute

RENEW Institute is seeking an Administrative Assistant to provide general logistical support for the institute, including management of the director’s calendar. The successful applicant will have demonstrated in previous jobs the capacity to manage concurrent projects; support event planning; prioritize, track, and execute tasks; and be equally comfortable working independently and collaboratively. This position would be most suitable for a dependably well-organized person who maintains composure under pressure, fields constructive criticism with professionalism, and handles time‑sensitive matters with efficiency and discretion.

• Manage the Director's Outlook calendar and maintain Director's CV by regularly updating publications, grants and professional activities.
• Contribute to ongoing event planning efforts (e.g., order catering, book hotels, and attend to other event‑related tasks for senior management).
• Support proposal submission (e.g., proofread CVs, reformat documents for consistency, use academic citation software and create bibliographies, compile documents).
• Compile information to be used in Currents, the institute’s quarterly newsletter.
• Provide support for general office administration (e.g., help maintain office supplies; assist with electronic filing system on ).
• Assist with travel planning, including preparation of pre‑travel approvals and expense reimbursements.
• Use/develop proficiency in UB software, platforms, and systems.
• Help update RENEW website.

The RENEW Institute is a university‑wide, multi‑disciplinary research institute that focuses on complex energy and environment challenges, as well as the social, environmental, and economic justice issues to which they are connected. Ideally, we seek applicants who care about the environment and would welcome opportunity to learn more about scientific research and projects over time.

• We prioritize your well‑being and success to enhance every aspect of your life.
• Being part of the University at Buffalo community.

As an Equal Opportunity / Affinitive Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.