Admin Administrative Assistant

Health Advocates Network is currently seeking an Administrative Assistant to work at a facility in Buffalo, NY.Pay Rate: $18 / hour

DetailsM-F, 8 hour shift (37.5 hours worked)
General Duties:

The successful candidate will assist with administrative functions related to the Division of State EMS.These will include:scanning/photocopying and organizing electronic and paper filesorganizing incoming communications and filesperforming data entry tasks and analyses of data in Division computer systems and databases

Issue stickers for compliance verification for Affirmation of Compliance for Agency Recertification Clinical  Laboratory Improvement Amendments (CLIA) waiver verificationsEMS Licensure tracking and coordinating agency renewals, and data management. Send agencyrenewal notifications to all NYS EMS agencies. Ensure that all required paperwork is completed.managing communications deadlines and organize materials for reviewrunning reports in multiple different systems as needed

Minimum qualifications:

high school diploma (or equivalent) excellent working knowledge of Microsoft Office, specifically Word, Access, Outlook and Excelthe ability to work independentlythe ability to work on a team and handle multiple, shifting prioritiesgood organizational skillscomfort with speaking on the phonefamiliarity working in electronic databasesshould be dependable, highly motivated, detail-oriented, and comfortable workingautonomously and comfortable working in a fast-paced environment with senior leadership ofthe Bureau.should

be able to multitask and be flexible in moving from assignment to assignment as deadlines and priorities change rapidly.

Preferred qualifications:

familiarity with and knowledge of the EMS system in NYSprior experience working in a New York State Department of Health environmentperforming administrative support responsibilities such as maintaining various tracking and database systemspreparing a variety of correspondence, reports and other written materialanswering phones concerning policy or procedure and directing them to appropriate staff setting up and coordinating meetings for senior staffreceiving and processing mail and fax documentsmanaging electronic communications - Scanning, faxing and photocopyingdata entry and maintaining paper and electronic filing systems knowledge of advanced reporting such as Tableau or other similar platforms

Benefits:

Medical Dental Vision Term  Life Short-Term Disability Coverage
401KIf interested, please apply through this job post. You may send a copy of your most recent resume. If you have any questions, please feel free to call at  and ask to speak with Robert Monday-Friday (08:30 AM - 05:00 PM PST).Admin
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