Administrative Specialist

Position: Administrative Specialist 1
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Review Vacancy

Date Posted 07/15/26

Applications Due
07/29/26

Vacancy ID219982

* Basics

* Schedule

* Location

* Job Specifics

* How to Apply

NY HELPYes

Agency Thruway Authority

Title Administrative Specialist 1

Occupational Category Administrative or General Management

Salary Grade
18

Bargaining UnitCSEA Local 058 (Thruway Authority)

Salary Range From $58809 to $98409 Annually

Employment Type

Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7 AM

To 3 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Erie

Street Address 455 Cayuga Road, Suite 800

City Cheektowaga

StateNY

Zip Code
14225

Duties Description The Administrative Specialist 1 will provide professional administrative, and staff support to program managers, supervisors, and employees in the Buffalo division. Duties will include managing personnel activities and office support activities for the following:

* Recruitment/onboarding, employment verifications, interviewing, DMV abstracts, FMCSA CDL verifications.

* Preparing job descriptions and justifications.

* Providing information about employee benefits and obtaining assistance in resolving problems.

* Answering questions from program managers and staff about personnel rules, policies, and practices.

* Attending meetings and preparing reports, attending job/career fairs, etc.

* Coordinating division-wide OER and AEDEE trainings and arranging for special training in response to management, program, and staff needs.

* Assisting with administration of the OTETA testing program.

* Coordinating annual Workplace Violence Inspections.

* Supervising clerical and lower-level professional staff.

* Additional duties as assigned; special projects as needed.

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4, or 52.6 of the NYS Civil Service Law.

* 70.4 Transfer:
Candidates must have one year or more of qualifying permanent service at Grade 11 or above AND possession of a bachelor's degree AND have standing on the Professional Careers Opportunities (PCO) OR Public Administration Traineeship Transition (PATT) eligible list.

If hired into a traineeship, successful completion of the established traineeship and concurrent probationary period will lead to an appointment to an Administrative Specialist 1, SG-18.

NY HELPS

Qualifications:

Administrative Specialist Trainee 1 (SG-14):

Four years of experience performing or overseeing budget, human resources, or business services activities for an organization or program. OR;

Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience.

Administrative Specialist Trainee 2 (SG-16):

Five years of experience performing or overseeing budget, human resources, or business services activities for an organization or program. OR;

Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute for five years of specialized experience.

Administrative Specialist 1 (SG-18):

Six years of experience performing or overseeing budget, human resources, or business services activities for an organization or program. OR;

Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute five years of specialized experience; J.D. may substitute for six years of specialized experience.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion…