Bilingual; Russian​/English Personal Assistant

Job Summary

We are seeking a highly organized and bilingual (Russian/English) Personal Assistant to support executive leadership with a variety of administrative, clerical, and project coordination tasks. The ideal candidate will possess excellent communication skills, be adept at managing schedules, and demonstrate proficiency in office management tools. This paid position offers an opportunity to contribute to a dynamic team while honing your administrative expertise.

• Provide comprehensive executive administrative support, including calendar management, email correspondence, and meeting coordination.
• Assist with event planning and logistics for company functions or client engagements.
• Manage office operations efficiently by overseeing filing systems, data entry, and document proofreading.
• Utilize Quick Books for basic bookkeeping tasks such as invoicing and expense tracking.
• Coordinate projects across departments, ensuring timely completion and effective communication.
• Handle phone etiquette professionally across multi-line phone systems and manage client or vendor inquiries.
• Support office management activities including front desk responsibilities, office supply procurement, and maintaining a welcoming environment.

• Proven experience as a personal assistant or in an administrative support role, preferably within an office environment.
• Bilingual fluency in Russian and English, with excellent verbal and written communication skills in both languages.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace tools, and data entry software such as Docu Sign.
• Experience with project coordination, event planning, bookkeeping (Quick Books), and transcription is highly desirable.
• Demonstrated ability to handle confidential information discreetly with excellent phone etiquette.
• Familiarity with office management practices including filing systems, front desk operations, and multi-line phone systems.

Join our team as a Bilingual Personal Assistant to play a vital role in supporting our leadership while contributing to a positive work environment focused on excellence and compassion.

Pay: $20.00 - $27.00 per hour

• Health insurance
• Paid time off

• Russian (Required)
• English (Required)

• Buffalo, NY 14211 (Required)

Work Location:

In person