Executive Associate for Academic Affairs

Position Overview

Now Hiring! Executive Associate

Location:

Academic Affairs

Schedule:

M-F, 8:30am-5:00pm

Pay: $ per hour Position Type:
Full-Time

Why Join Canisius University

Canisius University serves approximately 2,500 undergraduate and graduate students. As a Catholic and Jesuit University, Canisius has its foundation in the fundamental values of academic excellence, leadership, faith and social justice. Canisius is committed to educating and preparing men and women to become leaders in their professions and their communities, and in service to humanity. The University is an equal opportunity employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff, and students.

What We Offer:

Salary: $ per hour
* Comprehensive Insurance Benefits
- Health, Dental, Vision, Life and Long-Term Disability available the first of the month after the employee's date of hire 403(b) with Company Contribution
- Plan for your future with confidence - contribution from the university is available after one year of employment Paid Time Off
- Includes vacation time, personal time, sick time, and paid holidays Tuition Benefits
- Available for full-time employees and their qualified dependents

* Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate's compensation package for this position will be provided during the interview process.

Your Role as Executive Associate for Academic Affairs:

Manage the day-to-day operations of the Office of Academic Affairs, including providing organizational and communications support to the Vice President, Associate Vice President, and Assistant Vice President for Academic Affairs. The Executive Associate serves as the primary point of contact for both internal and external constituencies, assisting and representing the Vice President and Associate Vice President by addressing multiple incoming issues and concerns as they arise.

Manage special projects for the vice president as they are assigned. This is a full-time position with a regular work schedule from Monday through Friday, 8:30 am through 5:00 pm, except for selected instances and events as determined by the workload.

Key Responsibilities:

* Act as the primary point of contact for both internal and external constituencies for the Office of Academic Affairs

* Manage schedule and day-to-day operations and administrative support for VPAA and AVPAAs as needed.

* Monitor scheduling activity for Board of Trustees Academics Committee, Senior Leadership Team, Committee on Faculty Status and Faculty Senate meetings.

* Coordinate regular communications to key Academic Affairs stakeholders.

* Oversee necessary social media accounts and Academic Affairs websites and ensure accuracy.

* Supervise support staff and student employees.

* Process employee transactions including but not exclusive to annual Academic Affairs appointment letters, stipend payments worksheet, payroll requests.

* Procard transactions, direct pay requests, honorarium payments, employee travel arrangements and expense reimbursements, new vendor set up and assist with procurement of goods and services for VPAA, Academic Affairs Endowments, Diversity & Inclusion, and COLI.

* Prepare annual budget analysis for Academic Affairs Division - provide justification for variance.

* Provide administrative support for C-STEP Program.

* Manage special projects for the VP as assigned.

* Research and compile information as needed.

* Prepare draft reports/presentations as needed.

* Assist with the VP's correspondence.

* Ignatian Scholarship Day, Academic Awards Ceremony, Commencement, Honors Convocation, Academic Affairs and divisional meetings, etc.

* Coordinate volunteer training and assignments.

* Ad hoc support to Events Management, including: budgets, seating assignments/labels, certificate preparation, invitation letters, coordinating RSVP's, etc.

* Provide Committee support for Faculty Senate, Committee on Faculty Status, Board of Trustees Academic Affairs Committee, CEEP Selection Committee.

* Maintain Faculty Evaluative Files and Chairs/Director designation in Banner.

* Faculty Senate

* Maintain roster, working with the Faculty Senate.

* Assist with scheduling meetings, prepare minutes, retain files, prepare agendas, and send out communications.

* Assist with the development of meeting agendas and committee assignments.

* Track committee work and coordinate reporting.

* Board of Trustees - Academic Affairs Committee

* Schedule a meeting room and refreshments.

* Coordinate meeting technology and presentation needs.

* Prepare meeting agenda, summary, and minutes.

* Retain files.

* Send out communications.

* Provide administrative support for Academic Divisions, as needed.

What You Need to Succeed:

Qualifications:

Education and Certifications

* A Bachelor's degree is preferred.

Knowledge,

Skills and Abilities

* Requires strict observance of confidentiality, strong decision-making ability, close attention to detail, and…