Executive Associate to Dean of Arts, Education & Sciences

Executive Associate

Now Hiring! Executive Associate

Location:

Division of Arts, Education & Sciences

Schedule:

M-F, 8:30am-5:00pm Position Type:
Full-Time

Why Join Canisius University

Canisius University serves approximately 2,500 undergraduate and graduate students. As a Catholic and Jesuit University, Canisius has its foundation in the fundamental values of academic excellence, leadership, faith and social justice. Canisius is committed to educating and preparing men and women to become leaders in their professions and their communities, and in service to humanity. The University is an equal opportunity employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff, and students.

What We Offer

Salary: $25.65 per hour
* Comprehensive Insurance Benefits – Health, Dental, Vision, Life and Long-Term Disability available the first of the month after the employee's date of hire 403(b) with Company Contribution – Plan for your future with confidence – contribution from the university is available after one year of employment Paid Time Off – Includes vacation time, personal time, sick time, and paid holidays Tuition Benefits – Available for full-time employees and their qualified dependents

* Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidate's compensation package for this position will be provided during the interview process.

Your Role as Executive Associate to Dean of Arts, Education & Sciences

Manage the day-to-day operations and administrative support activities of the office of the Dean of the Division of Arts, Education & Sciences. Act as the primary point of contact for both internal and external constituencies; assist and represent the dean by handling multiple incoming issues and concerns addressed to the dean as they arise. Manage special projects for the dean as they are assigned.

This is a full-time position, regular work schedule is Monday through Friday, 8:30am through 5:00pm, except as determined by the workload which may require evenings or weekends.

Key Responsibilities

• Manage daily office operations; serve as the primary point of contact for inquiries directed to the dean's office.
• Assist the dean to manage the calendar, schedule appointments and meetings.
• Coordinate maintenance requests, work orders, key requests and other operational needs of the dean's office and departments within the division.
• Compose and prepare reports and correspondence for the dean, as needed
• Coordinate travel arrangements for dean, faculty, faculty candidates, accreditation visitors and other guests.
• Prepare Dean's List recognitions/certificates.
• Collect and maintain full time and adjunct faculty curriculum vitae and syllabi.
• Create and manage adjunct faculty contracts, verify course enrollment, determine compensation eligibility for dean's approval for contract generation. Collaborate with Human Resources to facilitate contract processing and payments.
• Process direct pay requests, purchase requisitions, employee payments, and other Division related expenses through the BANNER systems.
• Process departmental purchases and coordinate procurement through approved vendors, as needed.
• Manage Centre Suite expense reporting and reconciliation activities
• Assist with budget monitoring, planning and reporting for the division.
• Coordinate hiring and assignments for graduate assistants within the division.
• Support divisional events, commencement ceremonies and university-sponsored activities.
• Provide administrative support for Alpha Sigma Nu Honor Fraternity.
• Other duties as assigned.

What You Need to Succeed

Qualifications

Education and Certifications A Bachelor's degree is preferred.

Knowledge,

Skills and Abilities

Requires strict observance of confidentiality, strong decision-making ability, close attention to detail, and accuracy and follow through. Professional demeanor required to effectively communicate with both internal and external constituencies including, University President and Vice Presidents, University Deans, students, parents, the business community, and the general public. The insight to anticipate the…