Assistant I, Administrative Services

Project Management Administrator

The Project Management Administrator serves as a key partner to Project Managers by providing comprehensive administrative, reporting, and coordination support throughout the project lifecycle. The role requires strong organizational skills, attention to detail, effective communication abilities, and the capability to manage multiple priorities in a fast-paced environment while ensuring project teams remain focused on delivering successful outcomes.

The Project Management Administrator provides administrative and coordination support to Project Managers and cross-functional project teams. This role assists with project planning, scheduling, documentation, reporting, resource coordination, and stakeholder communications to help ensure projects are executed efficiently and meet established timelines and objectives.

The key skills we are looking for include:

• Support Project Managers with the planning, coordination, and administration of multiple projects and customer initiatives.
• Maintain project schedules, milestones, action item logs, risk registers, and status reports to ensure project activities remain on track.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track follow-up actions to completion.
• Assist in developing and distributing project status updates, dashboards, and reports for leadership, customers, and project stakeholders.
• Maintain project records and documentation within Acumatica (CRM/ERP) and other project management systems, ensuring data accuracy and completeness.
• Track project-related orders, deliverables, and dependencies, escalating delays or issues to the Project Manager as needed.
• Coordinate with Supply Chain, Logistics, Operations, and Service teams to monitor open orders, inventory requirements, and project deliverables.
• Assist Project Managers in monitoring project scope, timelines, and resource allocations to support successful project execution.
• Support the preparation and review of project documentation, contracts, service agreements, statements of work, and customer requirements.
• Track and communicate project risks, issues, and change requests, ensuring timely visibility and resolution.
• Assist with resource scheduling and coordination between internal teams, field personnel, vendors, and customers.
• Prepare customer-facing and internal communications on behalf of Project Managers regarding project status, milestones, and deliverables.
• Organize and maintain project documentation repositories, including project plans, correspondence, reports, and lessons learned.
• Provide administrative and operational support for project governance, audits, and process improvement initiatives.
• Assist with special projects and other duties as assigned by the Project Manager or department leadership.

The qualifications that will make you successful include:

• Proficiency in Microsoft Office applications, including Word, Excel, and Power Point
• Strong verbal and written communication skills
• Accurate and efficient data entry capabilities
• Excellent organizational and time management skills
• Experience managing calendars and coordinating meetings
• Ability to collaborate effectively with colleagues across functions
• Strong attention to detail and commitment to accuracy
• Proactive, self-motivated approach with the ability to work independently
• Ability to handle confidential information with professionalism and discretion
• Flexibility and adaptability when managing changing priorities
• Strong problem-solving skills and a customer-focused mindset

At Schneider Electric, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work. Our Total Rewards is our way of saying: "We see you. We value you". It's more than just pay and benefits- it's a meaningful investment in you.

It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.

For this U.S. based position, the expected pay range is USD 44,160 - USD 66,240 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training.

Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.