Training Program Coordinator

Job Details

Job Location:

ECMC DKM Building - Buffalo, NY 14215

Salary Range: $23.00 - $26.00 Hourly

UBMD Surgery has grown to be one of the largest and most respected non‑profit surgical practices in Western New York. As a part of the UBMD Physicians’ Group, we take pride in teaching the next generation of surgeons how to be the doctors of the future, all while providing excellent patient care and outcomes.

Our certified and fellowship‑trained surgeons see and treat patients at various locations including Buffalo General Medical Center, Erie County Medical Center, John R. Oishei Children’s Hospital, Millard Fillmore Suburban Hospital, Niagara Falls Memorial Medical Center, and Buffalo VA Medical Center.

We offer a comprehensive benefit package that includes:

• Health Insurance, Dental, Vision
• Company Paid Life Insurance
• Company Contributed Retirement
• Accrued Paid Time Off
• 14 paid Holidays

UBMD Surgery also hosts company sponsored events and scholarship opportunities available to all employees.

Department:
Surgery (GME)

Reports to:

GME Administrative Director, Program Director(s)

Pay Range: $23.00-$26.00 Hourly

Coordinates and assists with the day-to-day operations of surgical Graduate Medical Education (GME) programs. Work collaboratively with the Surgery GME Team, Program Director, Associate Directors, Director of Surgical Education, Faculty, Trainees and other individuals within the hospitals or medical school.

• Assist with tasks for successful coordination of surgical residencies and fellowships.
• Distribute instructions, track compliance, and follow up, for resident and faculty activities.
• Assist with tasks to meet accreditation requirements.
• Generate reports of information as requested.
• Coordinate program meetings: reserve rooms, order meals, email correspondence, take notes, and maintain documentation.
• Coordinate educational activities: logistical coordination and update calendars.
• Reference Surgical Board Regulations as needed to complete assigned tasks.
• Organize recruitment processes.
• Offer support for trainee personnel matters.
• Coordinate smooth transitions for trainees entering and exiting the program.
• Create accurate, informational materials for distribution.
• Organize and proctor educational exams.
• Reference program files to complete information requests for outside parties. May be via submission of a paper form or data entry into electronic system.
• Respond to faculty and trainee requests for information and assistance.
• Provide administrative support as needed.
• Assist with fiscal operations.
• Assist with annual quality improvement process.
• Reference national society information and recommendations as needed.
• Coordinate faculty development initiatives
• Organize wellness initiatives.
• Communicate GME related information through social media, web site, email, advertising, etc.
• Assists and provides back‑up support to other personnel, including GME coordinators, and other personnel as needed/assigned by supervisor.
• Complete special projects as assigned.
• Alert GME leadership of any identified issues so appropriate action can be taken.
• Maintains normal office activities: scanning, copying, faxing, filing, order supplies
• Maintains discretion relative to confidential and sensitive information.

Bachelor’s Degree preferred. Associate’s Degree and/or High school Diploma will be considered if candidate also possesses at least three years of related experience.

• Graduate Medical Education experience not required, but preferred.
• Strong communication and interpersonal skills
• Excellent organizational skills: multi-tasking, prioritizing, attend to detail
• Ability to remain flexible, and maintain composure in a changing environment.
• Proficient in Microsoft Word and Excel.