Giving Strategies and Communications Assistant

The Community Foundation for Greater Buffalo is seeking to hire a Giving Strategies and Communications Assistant.

The Giving Strategies and Communications Assistant is a member of the Giving Strategies team. This position is supervised by and primarily provides administrative support to the Chief Philanthropy Officer. They also support the Giving Strategies and Communications Teams.

A successful Giving Strategies and Communications Assistant is highly organized and excels at follow-through and project management. They have strong written and verbal communication skills, exceptional attention to detail, and a high level of computer competency. They should be comfortable in a fast-paced environment and be motivated by the important mission-driven work of the Community Foundation. At all times, the Giving Strategies and Communications Assistant must maintain exceptional standards of ethics and confidentiality.

The position is full-time and standard office hours are Monday
-Friday, 8 a.m. to 5 p.m., at the Community Foundation’s office in the Larkin Building on Exchange St. in Buffalo, New York. After a 90-day introductory period, the role could convert to a hybrid remote setting with two workdays per week occurring remotely out of the office.

Provide administrative support for the Chief Philanthropy Officer, and the Giving Strategies and Communications Teams.

• Draft, proofread, and manage prompt, professional, and accurate email communications on behalf of the Chief Philanthropy Officer and Giving Strategies team; prepare additional correspondence, mailings, documents, and PowerPoint presentations as needed.
• Successfully interact and engage with a wide spectrum of people in the community, including the Board of Directors, clients, grantees, funding partners and the general public.
• Manage the Chief Philanthropy Officer’s Outlook calendar, including coordinating complex schedules, prioritizing meeting requests, resolving conflicts, and ensuring timely communication of calendar changes and relevant meeting details.
• Provide project management support for client events and Giving Strategies initiatives by developing work plans and schedules, tracking deadlines and deliverables, coordinating project and event components, planning agendas, and communicating updates and changes to involved parties.
• Work cross-functionally with administrative colleagues and teams across the Community Foundation, particularly Finance and Community Impact, applying a strong understanding of the Giving Strategies function to coordinate shared work, exchange information, and support collaborative initiatives.
• Provide administrative and logistical support to the Giving Strategies and Communications Teams, including client and committee event and meeting preparation, by:
  • Scheduling meetings; sending appropriate reminders and confirming attendance
  • Coordinating event logistics, including contacting potential venues for information
  • Maintaining guest lists and preparing name tags
  • Preparing meeting materials
  • Preparing accurate and complete minutes of meetings
• Service clients with excellence and personal attention in an effective manner; appropriately handle client issues, including resolving any complaints that may arise and connecting clients with the appropriate Community Foundation team member.
• Perform office functions including, but not limited to:
  • Answering phones
  • Create, modify, proofread and edit documents, records, and reports
  • Pull mailing and donor lists from database
  • Provide back up for Receptionist

• All other duties, as assigned

• None

• No travel will be required; although, professional development opportunities may arise, wherein travel may be necessary.

• Two-year degree required; four-year degree preferred, or equivalent career experience.
• Minimum of 1-2 years’ experience working with and supporting organizational leaders.
• Demonstrated computer proficiency with Microsoft Office, including Word, Excel and Power Point, and an ability to manipulate database information in a PC environment.
• Experience with , Raisers Edge, FIMS or other proprietary database preferred.
• Understanding and adherence to quality standards of ethics and confidentiality.
• Able to perform the core duties of the role within 30 days of hiring.
• Ability to attend off-site events, such as community events and meetings, and represent the Foundation appropriately. Reliable…