Staff Assistant, Academic Department Administration

Staff Assistant, Academic Department Administration

Position Title Staff Assistant, Academic Department Administration

The School of Management is seeking a Staff Assistant to provide administrative and operational support across academic departments.

Key responsibilities include, but are not limited to:

• Provide general administrative support, including assisting with the coordination and supervision of Graduate Assistants, Teaching Assistants, Student Assistants, and Student Interns.
• Support student hiring and appointment processing, including collecting required documentation, initiating personnel transactions (ePTFs), and communicating with faculty, staff, and students regarding appointment-related information.
• Coordinate with the Business Office to confirm appropriate funding and account information for student appointments and assist with related correspondence and documentation.
• Serve as a liaison between department leadership, faculty, staff, and central offices to support administrative operations and resolve routine matters.
• Support departmental purchasing and financial processes, including preparing and submitting documentation, tracking expenses, and coordinating with the Business Office.
• Assist with the coordination and planning of meetings, presentations, and events, including scheduling, logistics, and communication.
• Prepare and compile basic reports, correspondence, documents, and departmental materials as needed.

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

• A Bachelor’s Degree and one year of responsible work experience.
• Specialized experience (e.g., familiarity with computer software packages) will be required as necessary.

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

Salary Range $54,090

Additional Salary Information

Job Type

Job Type Full-Time

Campus

Campus North Campus

Is a background check required for this posting?

No

Contact Information

Contact's Name

Julia Pilecki

Contact's Title

HR Generalist

Contact's Phone

Posting Dates

Posted

09/24/2026

Deadline for Internal Applicants

10/08/2026

Deadline for External Applicants

Internal Applicants Only

References

Number of References Required

3

Required fields are indicated with an asterisk (*).

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • Chronicle of Higher Education
  • HERCjobs.org
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other
• * Are you a SUNY employee eligible for special consideration as a result of retrenchment?
  • Yes
  • No

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at diversity or by phone .