Department Administrator, Primary Care Research Institute

Department Administrator, Primary Care Research Institute

Position Title Department Administrator, Primary Care Research Institute

Reporting to the Vice Chair for Research, the Primary Care Research Administrator is a key player within the Department of Family Medicine,
Primary Care Research Institute. The Department Administrator will work closely with the Director of Finance in managing the portfolio of funded projects within PCRI in addition to providing HR management for the Institute.

Responsibilities include, but not limited to, the following:

• Assist with pre and post award grant management functions across the Institute including development support, monitoring, reconciliation, compliance and financial processing. Manage electronic payment requests (via Shop Blue system) and process Independent Contractor and Personal Service Agreements, and other post-award tasks as needed.
• Oversee the Institute’s Human Resources needs, such as processing related personnel transactions (appointments, changes, etc.), and serving as Hiring Manager (job descriptions, posting, recruiting, interview process, onboarding arrangements, and annual review process).
• Provide critical administrative support for the Institute, such as the procurement of equipment, inventory, and service contracts, as well as fiscal monitoring and reconciliation functions including approval and verification of State ( IFR ) and monthly Amex grant-related transactions.
• Develop policies with the assistance of the Director of Finance, Vice Chair for Research and the Director of Development.

Learn more:

• Our benefits , where we prioritize your well‑being and success to enhance every aspect of your life.

As an Equal Opportunity / Aff…

Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

• Bachelor’s degree in an appropriate field and 3 or more years’ experience in business administration, research administration, grants management, or related field. Education and experience requirements may be satisfied by a combination of education and experience.
• Ability to work independently with minimal supervision and proactively follow up on issues without direction.
• Excellent oral, written and interpersonal skills including the ability to understand, interpret, and apply policies and regulations and provide guidance and recommendations to others. Ability to communicate clearly and respectfully with diverse populations.

• Experience with University at Buffalo policies, procedures, and systems (e.g., Concur, UB Jobs, Shop Blue, SIRI , RF SUNY Reporting).
• Experience working in research administration or post‑award financial management, preferably in higher education or research settings

This position does not drive a university owned vehicle

Salary Range $60,000 - $75,000

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

8:30 a.m. – 4:30 p.m.

Campus Downtown Campus

No

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Posted

Posted 06/11/2026

Date to be filled

Date to be filled 08/03/2026

Number of references required

Number of references required 3

• * Please indicate your current employment affiliation with the University at Buffalo.
  • Faculty
  • Faculty Student Association (FSA)
  • Research Foundation Employee
  • State Classified
  • State Professional
  • UB Foundation
  • TA/GA
  • Student
  • No Current Employment Affiliation
• * How did you first hear about this employment opportunity?
  • Chronicle of Higher Education
  • HERCjobs.org
  • Conference
  • Personal Referral
  • UBJobs.buffalo.edu
  • Other

UB is an AA/EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at diversity or by phone .