Senior Event Coordinator Job Buffalo area,New York USA,Entertainment & Gaming

Support the planning and execution of high-touch client events and experiences across the US, with a primary focus on key luxury markets.
Coordinate all event logistics, including venues, vendors, catering, transportation, gifting, production and on-site execution.
Partner closely with the Events Manager, Personal Shopping, Marketing and other internal teams to ensure events support client engagement and commercial objectives.
Manage event timelines, guest lists, invitations, RSVPs and event communications.
Build and maintain strong relationships with external vendors, venues and partners.
Support event budgets, track expenses and process invoices while ensuring events remain within approved budgets.
Provide hands‑on, on‑site support before, during and after events to ensure a seamless and elevated guest experience.
Assist with VIP and EIP client experiences, ensuring every detail reflects Mytheresa's luxury service standards.
Track event results, guest attendance and feedback and support post-event reporting.
Stay informed on luxury, fashion, hospitality and cultural trends across key West Coast markets.
Travel as required to support events and client experiences.

What You Will Do

Support the planning and execution of high-touch client events and experiences across the US, with a primary focus on key luxury markets.
Coordinate all event logistics, including venues, vendors, catering, transportation, gifting, production and on-site execution.
Partner closely with the Events Manager, Personal Shopping, Marketing and other internal teams to ensure events support client engagement and commercial objectives.
Manage event timelines, guest lists, invitations, RSVPs and event communications.
Build and maintain strong relationships with external vendors, venues and partners.
Support event budgets, track expenses and process invoices while ensuring events remain within approved budgets.
Provide hands‑on, on‑site support before, during and after events to ensure a seamless and elevated guest experience.
Assist with VIP and EIP client experiences, ensuring every detail reflects Mytheresa's luxury service standards.
Track event results, guest attendance and feedback and support post-event reporting.
Stay informed on luxury, fashion, hospitality and cultural trends across key West Coast markets.
Travel as required to support events and client experiences.

Who You Are

3–5+ years of experience in events, luxury hospitality, fashion, retail, marketing or a related field.
Experience coordinating premium or luxury events and client experiences strongly preferred.
Highly organized with exceptional attention to detail and the ability to manage multiple events and priorities simultaneously.
Strong communication and relationship‑building skills.
Comfortable working with high‑profile clients, senior stakeholders and external partners.
Proactive, solutions‑oriented and able to remain composed in a fast‑paced event environment.
Strong understanding of luxury service and the expectations of high‑net‑worth clients.
Proficiency in Microsoft Office; experience with event management or CRM platforms is a plus. Should we change this to Google suite?
Flexibility to work evenings and weekends as required by the event calendar.
Ability to travel throughout the West Coast and occasionally to other U.S. markets.
Must be available to work out of the NYC office, but travel regularly for event needs.

What We Offer