Accounts Payable Specialist

The Vendor/Credit Card Payables Specialist will ensure efficient, accurate and timely processing of vendor related payables, company credit cards, and employee expenses. The McGowan Companies is a fast-paced and growing organization.

• Reconcile accounts payable transactions and monitor payment deadlines.
• Assist in internal and external audits by providing documentation and explanations related to AP processes and transactions.
• Responsible for intercompany financial reconciliations.
• Review and verify invoices and check requests.
• Sort, code, and match invoices with proper backup and authorization.
• Enter invoices for payment into management system.
• Process check runs for timely mailing.
• Processing billing transactions using a specialized journal entry developer.
• Maintain indexing/filing of multiple credit card transactions.
• Processing credit card payments in a timely manner.
• Reconcile accounts payable transactions.
• Monitor accounts to ensure payments are up to date.
• Research and resolve invoice discrepancies and issues.
• Obtain and store W-9’s and ACH payment on all vendors.
• Correspond with vendors and respond to inquiries.
• Understanding basic accounting principles of debits and credits.
• Populate and format multiple excel spreadsheets and upload into accounting system.
• Key role in month end closing with an emphasis on timeliness.
• Communicate with multiple departments/division including remote locations.
• Review/maintain general overhead allocations based on physical locations and departments.
• Ability to spot fraudulent activities.
• Ability to manage data migration between multiple systems, including:
  The Accounting Software, Microsoft Access, and The Banking Software.
• Ability to learn and update processes and procedures.
• Other duties, tasks, and projects as assigned.
• Ability to understand chart of accounts and code transactions accordingly.
• Attention to detail and accuracy.
• Ability to meet deadlines in a fast-paced environment.

• Experience with multiple companies/divisions with shared expenses and complex 4-part structures.
• Experience using Nacha to large-batch uploads into banking system.
• Strong MS Excel skills and familiar with Access database.
• Familiarity with intercompany transactions.
• 2 – 4 years accounts payable or general accounting experience.

In-office/Hybrid.

• During training: 4 days in-office, 1 day remote.
• After training: 3 days in-office, 2 days remote.

• 401(k) matching.
• Health insurance.
• Vision insurance.
• Voluntary additional benefits:
  Life insurance, AD&D, dependent life, dependent AD&D, short-term disability, and long-term disability.